Office Administrative Assistant

The Office Administrative Assistant is an entry level role responsible for supporting our mail/printer room needs.

PRIMARY RESPONSIBILITIES:

• Distribution of incoming mail to include opening, sorting, and scanning
• Process outgoing mail to include FedEx labels, USP labels, mail machine and folding machine
• Switchboard relief and backup
• Light IT assistance, helping to set up new employee computers, desks, phones, etc.
• Assist with organizing & maintaining supply and mail room, supplying inventory
• P& C Account Management assistance – process/download policies from websites, invoicing, certificates, and other departmental tasks
• Spearhead copier maintenance for all machines in the Birmingham office
• Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES:

Demonstrates the organization’s core values, exuding behavior that is aligned with the firm’s culture

EDUCATION & EXPERIENCE:

• 0-1 year relevant experience.  

• High School/GED  

IMPORTANT NOTICE:

• This position description is intended to describe the level of work required of the person performing in the role and is not a contract.  The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization.  All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.

Click here for some insight into our culture!

The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.