Administrative Skills, Billing, Communication Skills, Computer Skills, Customer Support/Service, Data Entry, Detail Oriented, Equipment Maintenance/Repair, Expense Reports, Inventory Management, Microsoft Excel, Microsoft Outlook, Multilingual, Multitasking, Office Management, Operations Management, Order Processing, Organizational Skills, Record Keeping, Sales Support, Telephone Skills, Time Management
In this role, you will assist the Branch Manager in handling the day-to-day operations and customer service/sales support.
Essential Duties and Responsibilities
- Assist in managing daily office operations (i.e. inventory, quotes, invoices, order processing, expense report review, finding part numbers, answering phones).
- Update and maintain client records using software for data entry - keying in all work order data to be invoiced.
- Hand all billing and ensure timely delivery for invoicing.
- Maintain and replenish inventory for 6 mobile service vans.
- Hourly Position - potential for occasional after-hours/weekend work (not common but could happen, especially at the end of the month).
- Ship and Receive packages as needed using UPS / Fed Ex.
- Assist as needed with reviewing all invoices.
- Cover for the Branch Manager when Manager is not present
Education/Experience Required- Must have strong organization skills and attention to detail strong ability to multi task.
- Must be able to type 40+ words / minute.
- The successful candidate will be self-motivated and have a proven track record of office management, organization, and the ability to provide excellent customer service in a fast-paced environment with strong communication, organization and multi-tasking skills.
Computer Skills Necessary- Intermediate skills in Microsoft Excel and data entry.
- Outlook/Teams
Bi-lingual a plus. Not required
#ZR
Equal Opportunity Employer
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