Office Administrative Assistant

ServiceOne is a leading home service provider in Omaha, delivering top-quality plumbing, HVAC, and electrical solutions to our community. Our success is built on the expertise and dedication of our team, and we are committed to providing an environment with unmatched career opportunities in the industry.

The Office Administrative Assistant provides day-to-day administrative and clerical support to ensure efficient office operations. This role is responsible for handling communications, maintaining records, coordinating office activities, and supporting staff and management with organizational tasks. The ideal candidate is detail-oriented, dependable, and able to multitask in a fast-paced environment.

Administrative Support

• Answer and direct phone calls, emails, and other communications in a professional manner
• Greet visitors, clients, and vendors, providing excellent customer service
• Schedule appointments, meetings, and maintain calendars for staff or management
• Prepare, draft, and format correspondence, reports, and documents

Office Operations

• Maintain filing systems (physical and electronic) to ensure organized recordkeeping
• Order and manage office supplies, equipment, and inventory
• Assist with mail distribution, shipping, and receiving tasks
• Support general office organization, cleanliness, and efficiency

Data Entry and Records Management

• Enter, update, and maintain accurate data in company systems and databases
• Assist with basic bookkeeping tasks such as invoice tracking, expense reporting, or purchase orders (if applicable)
• Maintain confidential employee, client, and company records

Coordination and Support

• Assist with onboarding paperwork, timesheets, and HR-related documentation
• Coordinate meetings, events, or travel arrangements as needed
• Provide administrative support to multiple departments as assigned
• Perform other clerical duties as required to support business needs

Qualifications

• High school diploma or equivalent required; additional administrative training preferred
• Previous office or administrative experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar software
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion

Benefits:

• Health Coverage: Employer-paid medical, dental, and vision plan options
• Insurance: Life, AD&D, and long-term disability included; optional short-term and gap coverage
• Savings Accounts: FSA and HSA contribution options
• Retirement: 401(k) available upon hire with employer match; Traditional and Roth options

Time Off & Perks:

• Paid time off and holidays
• Paid parental leave

Growth and Training Opportunities:

• Tuition Reimbursement
• On-going training and development

Requirements:

• Valid Driver’s License (required)
• To be considered for employment, all candidates must successfully complete our screening process, which includes assessments, interviews, background checks, and drug screens.

ServiceOne is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.