Office Administrative Assistant

Job Title: Administrator
Location: Perris, California
Employment Type: Full-Time
Reports To: General Manager/ Office Manager

Industry: Industrial Scales & Weighing Systems

Company Overview:

Left Coast Scales, LLC is a leading Sales, Service, and Scale Repair company specializing in weighing equipment, ranging from micro balances to railroad scales. We are a well-established company based in Perris, CA, with annual revenue of $4 million. Our company provides expert calibration, maintenance, and installation of weighing systems across Southern California and Arizona. We pride ourselves on precision, reliability, and long-term client relationships.

Position Summary:

The Office Administrator is the backbone of our daily business operations. This role ensures smooth administrative workflows, supports internal teams, and provides front line communication with clients and vendors. The ideal candidate is detail-oriented, proactive, and capable of managing multiple administrative tasks in a fast-paced service environment.

Key Responsibilities:

• Serve as contact for phone calls & vm, emails, mail, and walk-in

• Maintain and update company wide calendar
• Administer office supplies, mail, shipping/receiving, and vendor coordination
• Administer risk management systems related to our customers
• Administer Insurance requirements
• Maintain confidential records, meeting minutes, and key company documentation
• Administer HR support functions with employee on boarding, benefits enrollment, HR policy updates, employee communications, handbook compliance, and benefit programs.
• Monitor labor law posters, OSHA reporting, and safety compliance coordination
• Help track compliance documents, certifications, and technician reports
• Coordinate with Operations Assistant and Service Manager to support operational flow
• prepare KPI reports
• Support ISO/OSHA record compliance
• Identify workflow bottlenecks and offer administrative process improvements
• Support Inventory related processes
• Ensure proper documentation of contracts, agreements, and renewals
• Upload docs and zoom meeting to the Cloud
• Maintain a clean, organized, and professional office environment
• Maintain accurate digital and physical records, client files, work orders, and certifications

• Execute other related duties as assigned to ensure the success of team and company objectives

• 3+ years of administrative or executive support experience, preferably in a service or operations-focused business
• Excellent communication skills (written and verbal)
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite or Google Workspace
• Ability to manage sensitive information with discretion and confidentiality
• Proven ability to anticipate needs and work proactively
• High attention to detail, reliability, and a professional demeanor
• Experience in a service-based or field technician business preferred
• Experience supporting leadership in small to mid-sized businesses preferred
• High school diploma required; associate's or bachelor's degree preferred

• Office-based role in Perris, CA
• Standard business hours. Some flexibility may be required.
• Fast-paced, collaborative, proactive coordination with both internal teams and clients

• Competitive hourly wage or salary based on skill and experience
• Medical, dental, and vision insurance options
• Paid time off, holidays, and sick leave
• Opportunities for continued training and career development
• Positive work environment in a stable, locally owned company
• 401(k) retirement plan, Health Saving options
• Mental health support or Employee Assistance Program (EAP)
• Employee recognition programs & Company team-building activities