Job Title: Administrator
Location: Perris, California
Employment Type: Full-Time
Reports To: General Manager/ Office Manager
Industry: Industrial Scales & Weighing Systems
Left Coast Scales, LLC is a leading Sales, Service, and Scale Repair company specializing in weighing equipment, ranging from micro balances to railroad scales. We are a well-established company based in Perris, CA, with annual revenue of $4 million. Our company provides expert calibration, maintenance, and installation of weighing systems across Southern California and Arizona. We pride ourselves on precision, reliability, and long-term client relationships.
The Office Administrator is the backbone of our daily business operations. This role ensures smooth administrative workflows, supports internal teams, and provides front line communication with clients and vendors. The ideal candidate is detail-oriented, proactive, and capable of managing multiple administrative tasks in a fast-paced service environment.
Serve as contact for phone calls & vm, emails, mail, and walk-in
Maintain and update company wide calendar
Administer office supplies, mail, shipping/receiving, and vendor coordination
Administer risk management systems related to our customers
Administer Insurance requirements
Maintain confidential records, meeting minutes, and key company documentation
Administer HR support functions with employee on boarding, benefits enrollment, HR policy updates, employee communications, handbook compliance, and benefit programs.
Monitor labor law posters, OSHA reporting, and safety compliance coordination
Help track compliance documents, certifications, and technician reports
Coordinate with Operations Assistant and Service Manager to support operational flow
prepare KPI reports
Support ISO/OSHA record compliance
Identify workflow bottlenecks and offer administrative process improvements
Support Inventory related processes
Ensure proper documentation of contracts, agreements, and renewals
Upload docs and zoom meeting to the Cloud
Maintain a clean, organized, and professional office environment
Maintain accurate digital and physical records, client files, work orders, and certifications
Execute other related duties as assigned to ensure the success of team and company objectives
3+ years of administrative or executive support experience, preferably in a service or operations-focused business
Excellent communication skills (written and verbal)
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite or Google Workspace
Ability to manage sensitive information with discretion and confidentiality
Proven ability to anticipate needs and work proactively
High attention to detail, reliability, and a professional demeanor
Experience in a service-based or field technician business preferred
Experience supporting leadership in small to mid-sized businesses preferred
High school diploma required; associate’s or bachelor’s degree preferred
Office-based role in Perris, CA
Standard business hours. Some flexibility may be required.
Fast-paced, collaborative, proactive coordination with both internal teams and clients
Competitive hourly wage or salary based on skill and experience
Medical, dental, and vision insurance options
Paid time off, holidays, and sick leave
Opportunities for continued training and career development
Positive work environment in a stable, locally owned company
401(k) retirement plan, Health Saving options
Mental health support or Employee Assistance Program (EAP)
Employee recognition programs & Company team-building activities