Office Administrative Assistant - Student Services (Part-Time - 4 Hrs/Day)

Position Title: Office Administrative Assistant: Attendance & Office Support

Job Goal: To provide part-time administrative support, assist with morning student attendance and substitute caller coverage, and deliver welcoming office and clerical support to students, staff, and families.

Essential Duties & Responsibilities:

• Morning Attendance & Substitute Coordination (6:00 AM - 7:00 AM):

• Retrieve phone messages regarding student absences and process daily attendance entries in Skyward in a timely manner.

• Serve as back-up substitute coordinator to assist with morning staff coverage needs.

• Attendance, Office, and Clerical Support (7:00 AM - 10:00 AM):

• Attendance Management & Communication: Monitor weekly student attendance, retrieve attendance line messages, process Skyward requests, issue notification letters (10/15-day), and communicate attendance policies to families.

• Front Desk & Phone Coverage: Provide daily front desk and phone coverage (7:00 AM - 8:00 AM and backup as needed), assist visitors, answer general inquiries, and produce student IDs.

• Main Office Purchasing & Logistics: Manage vendor supply orders (office supplies, passes, badges, lanyards), maintain walkie/radio inventory, and handle distribution of picture packets and staff directories.

• AP Exams & Fee Administration: Assist with MySchoolBucks fee management/invoicing, cross-check AP exam rosters with College Board records, follow up on payments, and support exam day check-ins.

• Event & Graduation Planning Support: Assist with graduation logistics (ticket distribution, flower orders, regalia, diploma/program proofing), senior fee clearance, and Lifetouch picture/directory coordination.

• Systems & Information Maintenance: Update school website content, manage Raptor visitor system supplies/troubleshooting, and configure seasonal building access schedules and Skyward calendar settings.

• General Expectations:

• Communicate effectively and professionally using oral, written, and electronic means.

• Maintain strict confidentiality regarding student information and records.

• Perform other office duties as assigned.

Evaluation: Performance evaluations will be conducted by the Principal or designee in accordance with Hudson School District Board of Education policies.