About the Role: McCreery's Home Furnishing Inc. is looking for a motivated and organized Administrative Coordinator to join our team in Rocklin, CA! This is a fantastic opportunity to be the backbone of a trusted home furnishings business, keeping operations running smoothly while working in a dynamic, customer-focused environment.
Responsibilities:
Coordinate day-to-day administrative operations and office functions
Process and maintain accurate records, invoices, and purchase orders
Support sales and customer service teams with administrative tasks
Handle incoming calls, emails, and customer inquiries in a professional manner
Assist with inventory tracking, vendor correspondence, and order management
Prepare reports, spreadsheets, and documents for management review
QuickBooks & Sales Administration: Maintain accurate information in QuickBooks, including customer sales, furniture orders, commissions, and related records. Prepare reports and information needed by management and payroll.
Payroll & Employee Records: Review timesheets, maintain organized employee records, assist with new- hire paperwork and monitor vacation and sick-time records against ADP.
Accounting Support: Work with management and the bookkeeper to organize and provide invoices, bills, reports, and supporting documentation. Maintain accurate and well-organized financial and administrative files.
Order & Vendor Support: Assist with furniture orders, purchase orders, vendor paperwork, and follow-up. Communicate with vendors and assist with documentation for order issues, damages, freight, or insurance claims when needed.
Office Administration: Maintain company files and records, scan and organize documents, answer and direct phone calls and provide general administrative support to the General Manager and ownership.
Showroom Support: Serve as a reliable administrative presence in the showroom and be able to open the store on designated days when needed. Occasional weekend support.
Qualifications:
QuickBooks experience is required. Candidates must have hands-on experience entering and maintaining business information in QuickBooks and be comfortable working with QuickBooks reports.
Strong proficiency in Microsoft Excel and Word.
Previous experience in office administration, accounting support, payroll support, or a similar administrative role.
Experience with commissions, timesheets, employee records, and ADP or another payroll/HR system is a plus.
Strong organizational skills and attention to detail, with the ability to manage multiple responsibilities and follow through on tasks.
Professional communication skills and the ability to work effectively with management, employees, vendors, and outside accounting professionals.
Dependable and trustworthy, with the ability to appropriately handle confidential employee and business information.
Excellent written and verbal communication skills
Ability to multitask and prioritize in a retail environment
Friendly, professional demeanor with a customer-first attitude
Experience in retail, home furnishings, or a related industry is a plus
This is a part-time position (3 days a week to start)
About Us: McCreery's Home Furnishing Inc. has been a trusted name in quality home furnishings, offering customers a curated selection of stylish and comfortable pieces for every home. Our customers love us for our personalized service and exceptional product selection, and our team members thrive in a supportive, close-knit work environment. Join a company that takes pride in its community roots and commitment to excellence.
Numbers & Facts
Location
Rocklin, CA
Job Type
Part-time
Skills
ADPunmatched
Accountingunmatched
Administrative Skillsunmatched
Billingunmatched
Bookkeepingunmatched
Business Operationsunmatched
Cargo/Freightunmatched
Communication Skillsunmatched
Customer Relationsunmatched
Customer Support/Serviceunmatched
Data Qualityunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Documentationunmatched
Establish Prioritiesunmatched
File Maintenanceunmatched
Financial Administrationunmatched
Follow Throughunmatched
Furnitureunmatched
Health Insuranceunmatched
Insuranceunmatched
Intuit Quickbooksunmatched
Mail Processingunmatched
Microsoft Excelunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Order Managementunmatched
Organizational Skillsunmatched
Payroll Accountingunmatched
Presentation/Verbal Skillsunmatched
Purchase Ordersunmatched
Record Keepingunmatched
Reporting Skillsunmatched
Retailunmatched
Salesunmatched
Sales Administrationunmatched
Sales Supportunmatched
Spreadsheetsunmatched
Training/Teachingunmatched
Writing Skillsunmatched
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