Office Administrative Coordinator

Maron Marvel's devoted attorneys and staff work in synchrony to climb higher, smarter, and faster to elevate national litigation risk management. Our lawyers are focused on winning by being fearless, loyal, efficient, and steadfast. We are equally committed to making the world and legal profession better through dedicated DEI, community service, and attorney development work.

From the start, Maron Marvel attorneys had a passion for superior work product, a distinctive culture rooted in mass tort litigation, and an obsession with exceptional client service. Today, with over 100 attorneys in 14 offices in 12 states, Maron Marvel is best-in-show in national litigation risk management and mass tort defense. The firm serves as national, regional, and trial counsel to Fortune 500 companies with multiple operations located in the most dangerous plaintiff jurisdictions in the country. Maron Marvel's clients come from the energy, construction, manufacturing, technology, transportation, insurance, and liability-related industries. In addition to mass toxic torts, the firm also offers legal services concerning commercial disputes and liability-related defense.

Maron Marvel has an immediate opening for an Office Administrative Coordinator to join our team in its Wilmington office. This is an excellent opportunity for an early-career professional interested in building a long-term career within law firm administration and operations. 

The Office Administrative Coordinator will play an integral role in supporting multiple business functions across the firm, including Marketing, Human Resources, Finance, Attorney Professional Development, and Information Technology support coordination. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced professional environment where strong communication and organizational skills are essential.

Key Responsibilities 

• Support day-to-day office operations and administrative functions across multiple departments. 
• Coordinate meetings, calendars, scheduling, and conference logistics. 
• Assist with attorney professional development initiatives, including training coordination, orientation programs, attorney registrations, and continuing legal education logistics. 
• Provide administrative assistance related to recruiting, HR initiatives, and employee engagement activities. 
• Provide administrative support for marketing and business development initiatives, client-facing events, presentations, and internal communications. 
• Assist with finance-related administrative tasks, reporting, and invoice coordination. 
• Maintain legal and administrative records with accuracy, discretion, and strict confidentiality. 
• Draft, proofread, and distribute professional correspondence, reports, and firm communications. 
• Support special projects and operational initiatives assigned by firm leadership. 

Qualifications 

• Bachelor’s degree required; concentration in Legal Studies, Business Administration, Communications, or related discipline strongly preferred. 
• 1–3 years of professional experience supporting office operations, or legal administration. 
• Prior experience within a law firm, legal department, or litigation environment strongly preferred. 

Skills 

• Ability to handle confidential and sensitive information with professionalism and discretion. 
• Strong organizational, analytical, and time-management skills with the ability to prioritize competing demands effectively. 
• Excellent written and verbal communication skills, including professional business correspondence. 
• Proficiency in Microsoft Office Suite, including advanced use of Outlook calendaring and scheduling functions. 
• Ability to interact effectively with attorneys, firm leadership, court personnel, clients, and administrative professionals. 
• Familiarity with attorney professional development or law firm operations is highly desirable. 
• Proven ability to work independently while maintaining a collaborative and service-oriented approach. 

Why Join Maron Marvel? 

Maron Marvel Bradley Anderson & Tardy LLC offers a collaborative and professional work environment where employees are valued for their contributions and encouraged to grow professionally. This position provides exposure to multiple areas of law firm operations and offers an outstanding opportunity to develop a well-rounded foundation in legal administration. 

We are seeking candidates who are eager to contribute, highly dependable, and excited to support the continued success of a dynamic and growing law firm.