Office Administrative Coordinator

Maron Marvel's devoted attorneys and staff work in synchrony to climb higher, smarter, and faster to elevate national litigation risk management. Our lawyers are focused on winning by being fearless, loyal, efficient, and steadfast. We are equally committed to making the world and legal profession better through dedicated DEI, community service, and attorney development work.

From the start, Maron Marvel attorneys had a passion for superior work product, a distinctive culture rooted in mass tort litigation, and an obsession with exceptional client service. Today, with over 100 attorneys in 14offices in 12states, Maron Marvel is best-in-show in national litigation risk management and mass tort defense. The firm serves as national, regional, and trial counsel to Fortune 500 companies with multiple operations located in the most dangerous plaintiff jurisdictions in the country. Maron Marvel's clients come from the energy, construction, manufacturing, technology, transportation, insurance, and liability-related industries. In addition to mass toxic torts, the firm also offers legal services concerning commercial disputes and liability-related defense.

Maron Marvel has an immediate opening for an Office Administrative Coordinator.Thisis an excellent opportunity for an early-career professional interested in building a long-term career within law firm administration and operations.

The Office Administrative Coordinator will play an integral role in supporting multiple business functions across the firm, including Marketing, Human Resources, Finance, Attorney Professional Development, and Information Technology support coordination. This position provides administrative and operational support to both the Wilmington, Delaware and Philadelphia, Pennsylvania offices, requiring collaboration across locations to ensure consistent, efficient office operations. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced professional environment where strong communication, organization, and the ability to manage competing priorities are essential.

Key Responsibilities

• Provide administrative and operational support for the Wilmington and Philadelphia offices, ensuring seamless coordination between both locations.
• Travel periodically between the Wilmington and Philadelphia offices, as needed, to support business operations, meetings, onboarding, training, and special projects.
• Support day-to-day office operations and administrative functions across multiple departments.
• Coordinate meetings, calendars, scheduling, travel arrangements, and conference logistics for attorneys and firm leadership across both offices.
• Provide administrative assistance related to recruiting, firm operation initiatives, IT, marketing, billing and employee engagement activities.
• Support marketing and business development initiatives, including client events, presentations, sponsorships, and internal communications.
• Assist with finance-related administrative tasks, expense reporting, invoice coordination, and office vendor support.
• Serve as a liaison between attorneys, administrative departments, and firm leadership to facilitate communication and operational consistency across both offices.
• Maintain legal and administrative records with accuracy, discretion, and strict confidentiality.
• Draft, proofread, and distribute professional correspondence, reports, and firm communications.
• Support special projects, office initiatives, and operational priorities as assigned by firm leadership.

Qualifications

• Bachelor's degree required; concentration in Legal Studies, Business Administration, Communications, or related discipline strongly preferred.
• 13 years of professional experience supporting office operations or legal administration.
• Prior experience within a law firm, legal department, or litigation environment strongly preferred.
• Ability and willingness to travel between the firm's Wilmington and Philadelphia offices as business needs require.

Skills

• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong organizational, analytical, and time-management skills with the ability to prioritize competing demands effectively across multiple office locations.
• Excellent written and verbal communication skills, including professional business correspondence.
• Proficiency in Microsoft Office Suite, including advanced Outlook calendaring and scheduling functions.
• Ability to interact effectively with attorneys, firm leadership, court personnel, clients, vendors, and administrative professionals.
• Familiarity with attorney professional development and law firm operations is highly desirable.
• Proven ability to work independently while maintaining a collaborative, service-oriented approach.
• Demonstrated flexibility and adaptability in supporting multiple offices and balancing changing priorities in a fast-paced legal environment.

Why Join Maron Marvel?

Maron Marvel Bradley Anderson & Tardy LLC offers a collaborative and professional work environment where employees are valued for their contributions and encouraged to grow professionally. This position provides exposure to multiple areas of law firm operations and offers an outstanding opportunity to develop a well-rounded foundation in legal administration.

We are seeking candidates who are eager to contribute, highly dependable, and excited to support the continued success of a dynamic and growing law firm.