About Octave Federal
Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.
Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most.
Octave Federal, the new brand identity for Hexagon US Federal, is an independent subsidiary of Octave exclusively focused on bringing the broad range of Octave technologies to the US Federal government and its partners. With more than 40 years of experience, we empower agencies and industry partners to operate with speed, precision and greater confidence.
A day in the life of an Office Administrator:
You’ll play a key role in keeping our HQ running at its best – welcoming and badging in visitors, setting up meetings, keeping supplies flowing, and supporting daily admin needs. You’ll jump in on meeting space coordination, events, FOCI communication trackers, and occasionally support our Lanham, MD office. Expect variety, momentum, and the chance to dive into new projects across the business as they arise.
This job is for you if you:
Key Responsibilities include:
Office & Facility Operations
• Serve as the face of the headquarters, greeting visitors and ensuring all guests are
properly badged according to Security protocols.
• Manage meeting and conference room logistics, including booking, calendar
coordination, setup, and teardown.
• Work closely with property management to ensure facilities and building services
are running efficiently.
• Maintain office supply inventory, common areas, and workspace readiness.
• Process incoming and outgoing mail and packages for various teams.
Administrative Support
• Prepare documents, presentations, file organization, communications, and basic
reporting.
• Assist employees with day-to-day questions, office needs, and operational tasks.
• Support travel booking, expense reporting, and other administrative processes.
• Create, maintain, and manage communication trackers to support FOCI mitigation
efforts.
Event & Engagement Coordination
• Assist with local marketing events, employee engagement activities, and onsite
company gatherings.
• Coordinate logistics and onsite support for team meetings, outings, client visits,
and leadership sessions.
Cross-Office Support
• Provide periodic in-person support to our Lanham, MD office to ensure consistent
operational standards and facility readiness.
Preferred Qualifications
• Experience booking travel with Concur travel system.
• Experience in event planning or employee engagement activities.
• Working knowledge of office management tools, expense systems, and travel
platforms.
What we are expecting from you (i.e. the qualifications you must have):
• Strong proficiency with Microsoft 365 tools.
• Ability to work onsite from Chantilly HQ at least 4 days per week.
• Willingness and ability to travel occasionally to Lanham, MD (a few times per quarter).
• Strong communication and interpersonal skills; comfortable interacting with employees, leadership, and external visitors.
• Experience coordinating meetings, managing calendars, and supporting facility operations.
• High attention to detail and strong organizational skills.
• Ability to handle sensitive information with discretion.
• Comfortable working in a small evolving business environment.
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
• Occasional ability to move or transport items up to 25 pounds.
• Communicate effectively in English (verbal, written) and possess visual and auditory acuity for tasks and safety.
• Manage multiple tasks, prioritize, and maintain focus in dynamic environments.
• Demonstrate strong problem-solving, critical thinking, and analytical skills.
• Maintain consistent attendance, punctuality, and high professional standards.
• Work is performed primarily in a professional office and/or remote home office
environment, subject to typical conditions.
Required Level of Security Clearance:
Expected Travel:
Salary Transparency
Why work for Octave?
All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.
Everyone is welcome
Everyone is welcome. At Octave, we believe that bringing together people with different perspectives strengthens both our team and our work. We are committed to providing equal opportunities, treating all individuals with fairness, and fostering an environment where everyone can thrive.
Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.