Burnett Specialists is partnering with a leading energy company in Downtown Houston who is seeking a polished and professional Office Administrator to support both the reception area and Office Services department with a wide variety of administrative, facilities, and operational tasks. This is a 36 month contract role and a great opportunity for someone who enjoys a fast-paced corporate environment, thrives on multitasking, and enjoys supporting office operations in a highly professional setting.
Position: Office Administrator
Location: Downtown
Parking: Free
ContractDuration: 36 months
Dress Code: Business Professional
Start: ASAP
RESPONSIBILITIES & ESSENTIAL DUTIES
Reception & Office Administration
Greet visitors, employees, and vendors in a professional manner while maintaining visitor security procedures.
Answer and direct incoming calls, deliver messages, and distribute incoming mail and correspondence.
Process, sort, distribute, and coordinate incoming and outgoing mail, packages, overnight deliveries, and courier services.
Maintain mailroom and shipping supply inventory and coordinate shipping requests with vendors and carriers.
Assist employees with shipping, postage, package tracking, and mail-related inquiries.
Perform general administrative duties including electronic filing, organizing, binding, reporting, and document management.
Schedule and coordinate meetings, conference rooms, appointments, and determine special equipment or room accommodation needs.
Maintain meeting room setup requests and ensure conference spaces are properly prepared and maintained.
Manage team calendars and assist with locating and scheduling conference room space.
Facilities & Operations Support
Support day-to-day building and office operations activities.
Coordinate office space planning initiatives including desk moves, restacks, and updating employee location maps.
Coordinate furniture installations, office moves, display setups, and vendor service needs.
Submit dock requests and coordinate vendor access with building management.
Assist with parking and transportation administration, including onboarding new parkers, account setup, profile maintenance, and tracking garage/metro assignments.
Order and coordinate office nameplates and maintain office records as needed.
Support office supply procurement and inventory management.
Vendor & Financial Administration
Coordinate vendor setup and supplier compliance activities.
Manage purchase orders, reconcile vendor invoices, and assist with payment processing.
Track monthly Corporate Facilities expenses and P-card activity.
Assist with permit renewals, USPS services, and other operational renewals.
Employee Support & Events
Support onboarding activities and Office Services orientation for new hires.
Process employee gym waivers and maintain associated documentation.
Assist with employee events and office-related activities.
Coordinate employee life event purchases as requested.
Support Fire Warden coordination and office safety initiatives.
Ticketing & Service Support
Monitor Office Services ticketing systems and assign requests appropriately.
Track and manage facilities-related service requests to ensure timely resolution.
QUALIFICATIONS
Education
High School Diploma or GED required.
Associates or Bachelors degree preferred.
Administrative certifications (CAP or similar) preferred.
Experience
Minimum 35 years of corporate receptionist, office administration, facilities coordination, or related experience.
Skills
Exceptional customer service and interpersonal skills.
Excellent verbal and written communication abilities.
Strong organizational skills with the ability to manage multiple priorities.
Ability to handle confidential information with discretion.
Self-motivated with strong attention to detail and time management skills.
Intermediate to advanced proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
Experience with Adobe applications, Oracle systems, or related software preferred.
Ability to quickly learn new systems and applications.
HOUDT42
Numbers & Facts
Location
Houston, TX
Skills
Administrative Certificationunmatched
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Conference Managementunmatched
Contract Managementunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Document Managementunmatched
Documentationunmatched
Event Managementunmatched
Facilities Managementunmatched
Financial Administrationunmatched
Furnitureunmatched
High School Diplomaunmatched
Interpersonal Skillsunmatched
Inventory Managementunmatched
Mail Processingunmatched
Maintenance Servicesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Onboardingunmatched
Operational Supportunmatched
Order Deliveryunmatched
Organizational Skillsunmatched
Payment Processingunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Procurement Managementunmatched
Property Managementunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Record Keepingunmatched
Shipping/Receivingunmatched
Team Lead/Managerunmatched
Telephone Skillsunmatched
Time Managementunmatched
USPS (United States Post Office)unmatched
Writing Skillsunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.