Office Administrator

DU Family of Companiesis a network of fire protection life safety and security service companies protecting people and property across 35 branches in 11 states. In its 20th yearIntegrated Protection Services IPSis a leading regional provider of commercial security and fire protection systems services and consulting headquartered in Darien CT. IPS serves commercial tenants real estate owners and managers professional service firms not-for-profits financial services organizations and other businesses throughout southwestern Connecticut and the New York tri-state area. Living our motto 'we protect what you value most IPS offers a challenging and rewarding work environment for those passionate about keeping communities safe.Due to continued growth we are looking to add anOffice Administratorto support ourDarien CTteam. This role supports branch operations by maintaining office systems and processes assisting with billing and payment activities and providing responsive administrative support to customers and employees. Success in this role requires organization attention to detail strong communication customer service technical proficiency and the ability to manage multiple priorities.Key ResponsibilitiesAnswer phones provide accurate information and transfer calls to the appropriate individuals.Assist with customer billing for installations recurring contract revenue and time-and-material service work.Assist with employee time entry for payroll processing.Process incoming checks and prepare bank deposits.Process ACH wire and credit card payments.Process invoices from subcontractors vendors and suppliers.Complete prequalification and qualification forms and scan documents into online document storage systems.Assist with credit card reconciliations.Contact customers regarding invoice acknowledgment payment status and collections.Assist in obtaining job-related information including purchase order numbers tax-exempt forms insurance certificates and certified payroll information.Order office supplies and assist with filing and other general administrative tasks.Perform other administrative duties and special projects as needed.QualificationsHigh school diploma or GED.At least one year of experience in an administrative setting or an equivalent combination of education and experience.Strong oral written and telephone communication skills.Strong customer-service skills.Strong time-management organizational and interpersonal skills.Proficiency with Microsoft Word Excel Outlook internet applications and Adobe.Familiarity with or the ability to learn financial and operational platforms such as AX Oracle procurement applications and job-booking applications.Ability to define problems collect data establish facts and draw conclusions.Valid drivers license.Preferred QualificationsAssociate degree.Physical Demands & Work EnvironmentWork in an office environment with moderate noise levels.Move throughout the office to copy scan fax and file documents.Bend stoop or kneel to access and open file cabinets.Occasionally lift and carry light storage boxes packages and office supplies.Spend consistent periods using a computer and telephone throughout the workday.COMPENSATIONThe salary for this role is50000 to 70000 per year based on experience and qualifications.As part of the DU Family of Companies we believe that empowering and investing in our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leaders abilities and the ownership of their work combined with our culture and values creates something that is simply described as the Davis-Ulmer difference.Why Choose DU Family of CompaniesCompetitive Compensation- We offer a competitive wage based on your experience and qualifications.Comprehensive Benefits Package- Receive medical dental and vision insurance a 401k with company match and paid time off.Strength of the Family- As part of the DU Family of Companies you gain the stability and resources of a growing network of industry-leading companies.Backed by APi Group- Benefit from the support and opportunity that come with being part of a global leader in safety services.Long-Term Career Relationships- We are committed to developing our employees and supporting long-term career growth.Values Match- Join a team that shares your commitment to safety integrity and service.Davis-Ulmer Family of Companies is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.DAVIS-ULMERS ENDURING PURPOSE To protect what people value most."All offers of employment are expressly contingent upon the satisfactory completion in accordance with Company policy of a pre-employment drug screening and background check.Equal Opportunity Employer including disabled and veterans.