Office Administrator / Dispatcher

We are particularly interested in someone who has experience working in a trucking, transportation, logistics, dispatch, or similar business environment and understands the importance of accurate paperwork, timely communication, billing, and driver coordination.

• Manage daily administrative operations of the office
• Answer and return telephone calls
• Communicate professionally with customers, drivers, vendors, and management
• Dispatch drivers and coordinate daily schedules
• Maintain accurate dispatch and delivery information
• Prepare customer billing and invoices
• Track outstanding invoices and assist with billing follow-up
• Enter and maintain accurate company records
• Organize and maintain electronic and paper files
• Prepare correspondence, reports, and other business documents
• Assist with bookkeeping and QuickBooks-related functions
• Maintain spreadsheets and reports using Microsoft Excel
• Prepare documents using Microsoft Word
• Track paperwork associated with loads, deliveries, customers, and drivers
• Perform general office and administrative duties as needed