Job Description
Title: Office Administrator/Facility Mgt & Services
Location: 5929 Baker Road, Suite 475, Minnetonka, MN 55345
Compensation: $ 28/hr on W2(Paid Weekly)
Schedule: 40 hours per week, Standard Business Hours
Contract Length: 3 months of contract (potential extension/conversion)
Start Date: ASAP
POSITION OVERVIEW:
Organizes, coordinates, and implements office processes and procedures in order to ensure organizational effectiveness and efficiency. Supports print device and mail services, office and supply inventory mgt, conference room/AV support and general office admin support. Energetic, experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support-related tasks and is able to work independently. Well-organized, flexible, and enjoys the administrative challenges of supporting an office of diverse employees.
DUTIES AND RESPONSIBILITIES:
PRINT DEVICE & MAIL/SHIPPING & RECEIVING SERVICES
Print Device
CONFERENCE ROOM SUPPORT
OFFICE & FOOD SUPPLY MANAGEMENT
OFFICE MAINTENANCE SERVICES
GENERAL / COMMUNICATION
BASIC QUALIFICATIONS:
SKILLS:
At Tailored Management, we help people get jobs and take pride in their work, so we better take pride in ours too. Not every company has the opportunity to meaningfully and directly impact individuals in a way that makes their lives tangibly better. To better support our employees, we offer a wide variety of benefit options to support you. We offer:
#TMCA
Location: 5929 Baker Road, Suite 475, Minnetonka, MN 55345
Compensation: $ 28/hr on W2(Paid Weekly)
Schedule: 40 hours per week, Standard Business Hours
Contract Length: 3 months of contract (potential extension/conversion)
Start Date: ASAP
POSITION OVERVIEW:
Organizes, coordinates, and implements office processes and procedures in order to ensure organizational effectiveness and efficiency. Supports print device and mail services, office and supply inventory mgt, conference room/AV support and general office admin support. Energetic, experienced professional who is able to wear multiple hats. Needs experience in handling a wide range of administrative and executive support-related tasks and is able to work independently. Well-organized, flexible, and enjoys the administrative challenges of supporting an office of diverse employees.
DUTIES AND RESPONSIBILITIES:
PRINT DEVICE & MAIL/SHIPPING & RECEIVING SERVICES
Print Device
- Deliver paper for office equipment such as printers, copiers and fax machines
- First responder for a print device issue
- Ensure proper maintenance and usage of all equipment and supplies.
- Verify, sign and record all incoming/outgoing Accountable Mail, i.e., FedEx, DHL, UPS, Express, Registered, Certified, Insured and Custom Design Mail.
- Deliver and obtain signatures for all Accountable Mail pieces
- Handle "rush" pick-up/delivery requests for internal and outgoing correspondence (Business use only)
- Maintain and provide specialized mailing forms or direct employees to location online i.e. Express, Registered, Certified and Insured
- Daily interaction with other vendors to ensure that procedures and work standards relating to Mail Center operations are maintained (ex. FedEx, DHL, USPS, UPS, Couriers, Neopost, Staples, Iron Mountain,).
- Provide vendors with updated address to improve accuracy of incoming mailings
CONFERENCE ROOM SUPPORT
- Coordinate with IT to ensure proper maintenance and usage of all equipment and supplies
- Coordinate with executive staff/HR to close conference rooms for executive use when needed
OFFICE & FOOD SUPPLY MANAGEMENT
- Establish and maintain par levels for all required basic office supplies throughout the building
- Manage plant and food vendors
- Manage supply storage areas for distribution among all floors.
- Maintain clean and organized Supply stops and Storage areas where applicable (Copier/Kitchenette Room)
- Responsible for the acquisition of conference room supplies (pens, notepads, flip chart pads and pens, dry erasers, etc.).
- Work with janitorial staff to maintain, clean, organize and re-fill coffee and water machines on all floors.
- Maintain par levels for all required coffee and water supplies throughout the building
- Assist with special projects as needed e.g. employee restacks, desk moves
- Preparing business correspondence, agendas, and presentations, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
- Scheduling and coordinating large meetings, events and other similar activities
- Coordination of executive approvals, planning, space, set-up, build-out/install, building/other group communications, deliveries, and vendors· Assisting employees on approved building vendor lists (catering for meetings, AV setup, photographers, decorators, etc)
- Oversee daily attendance and help employees with desk reservations
OFFICE MAINTENANCE SERVICES
- Onsite coordination for Maintenance vendors (Janitorial, HVAC, Fire Inspections, Pest Control, etc.)
GENERAL / COMMUNICATION
- Identify, evaluate, research, and recommend solutions to office services related issues and problems.
- Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
- Assisting with all aspects of administrative management, directory maintenance, logistics, equipment and storage
- Actively participate in Emergency Fire Warden Safety program for campus locations.
BASIC QUALIFICATIONS:
- Bachelor’s Degree from accredited institution
- Minimum 3-5 years of administrative experience
SKILLS:
- Exceptional customer service skills
- Excellent interpersonal and communication skills (written and verbal)
- Ability to handle multiple tasks, projects with competing priorities and tight deadlines (Prioritizing tasks based on importance and urgency)
- Strong organizational skills
- Acute attention to detail
- Strong adaptability, flexibility and resourcefulness while maintaining a professional attitude
- Must be a team player
- Proficient in Microsoft Office (Word, PowerPoint, Excel)
- Tech Savvy
- Must be able to lift 50 pounds
At Tailored Management, we help people get jobs and take pride in their work, so we better take pride in ours too. Not every company has the opportunity to meaningfully and directly impact individuals in a way that makes their lives tangibly better. To better support our employees, we offer a wide variety of benefit options to support you. We offer:
- Medical Coverage – HDHP, PPO, and Surest plan options
- Minimum Essential Coverage (MEC)
- Dental Insurance
- Vision Insurance
- Short-Term Disability (STD)
- Long-Term Disability (LTD)
- Life & AD&D Insurance
- Critical Illness Insurance
- Accident Insurance
- Employee Assistance Program (EAP)
#TMCA
Numbers & Facts
| Location | Minnetonka, MN |
| Industry | Staffing/Employment Agencies |
| Salary | $28 Per Hour |
| Company Size | 1,000 to 1,499 employees |
| Year Founded | 1968 |
| Website | https://www.tailoredmanagement.com/ |
About Company
CONNECTING TOP TALENT WITH TOP-TIER OPPORTUNITIES
Tailored Management is a global staffing firm that specializes in partnering with large organizations that run their contingent labor program in a VMS/MSP environment. We have the unique capacity to support programs across all scopes and geographic locations from a single headquarters, successfully elevating program performance across the board and minimizing costs, miscommunication and delivery times. But what do we really do? We bring together the best talent with the greatest opportunities.
Skills
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