Office Administrator | Government Sales

Key Responsibilities

• Provide administrative support for government, municipal, state, and federal sales accounts.
• Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements.
• Track contract terms, expiration dates, pricing structures, and reporting obligations.
• Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies.
• Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing.
• Process purchase orders, sales orders, and related documentation in a timely and accurate manner.
• Maintain organized electronic and physical records for audits, reporting, and contract reviews.
• Assist with responses to RFPs, RFQs, and bid submissions as needed.
• Communicate professionally with government customers regarding documentation, order status, and administrative needs.
• Support internal audits and compliance reviews related to government contracts.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• 2+ years of experience in sales administration, contract administration, or government-related office support.
• Strong attention to detail—borderline obsessive (this is a compliment).
• Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or CRM experience preferred.
• Ability to manage multiple deadlines without sacrificing accuracy.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.

Preferred Qualifications

• Experience working with government contracts, GSA schedules, municipal accounts, or public sector sales.
• Familiarity with contract pricing structures and compliance documentation.
• Experience supporting sales teams in a multi-location or national organization.