Office Administrator

To maintain an organized, welcoming, and well-functioning office while providing timely administrative support to employees, visitors, vendors, and senior management.

• High School diploma, or equivalent required.

• Previous experience in office administration, reception, or a similar support role required.

• Proficient computer skills, including MS Office, and knowledge of standard office equipment.

• Effective communication skills - written and verbal.

• Excellent organizational skills.

• Problem assessment and problem solving.

• Flexibility to multitask and shift priorities when needed.

• Customer service orientation.

• Ability to multi‐task while working in a fast‐paced, globally diverse environment.

• Strong attention to detail, with time management and decision‐making skills

• Excellent interpersonal and communication skills required

• Responsible for greeting guests to facility and maintaining guest log.

• Maintain a clean organized reception desk, kitchen area, and all common office areas. Including scheduling and coordinating any maintenance needed.

• Oversee inventory and replenishment of all office supplies, including kitchen/break room supplies.

• Maintain multiple conference room calendars to ensure successful usage of shared conference spaces.

• Coordinate all needs for onsite meetings including catering, supplies needs, conference room set-up/clean-up, and assist with any basic AV needs (projectors, laptop set-up, etc).

• Assist Senior-level management with administrative tasks as needed, such as travel coordination and submission of expense reports.

• Create purchase orders in Omega

• Ship out items, when needed

• Set vendors up in TPH

• Collection and distribution of mail.

• Other duties as assigned

• Responsible for greeting guests to facility and maintaining guest log.

• Maintain a clean organized reception desk, kitchen area, and all common office areas. Including scheduling and coordinating any maintenance needed.

• Oversee inventory and replenishment of all office supplies, including kitchen/break room supplies.

• Maintain multiple conference room calendars to ensure successful usage of shared conference spaces.

• Coordinate all needs for onsite meetings including catering, supplies needs, conference room set-up/clean-up, and assist with any basic AV needs (projectors, laptop set-up, etc).

• Assist Senior-level management with administrative tasks as needed, such as travel coordination and submission of expense reports.

• Create purchase orders in Omega

• Ship out items, when needed

• Set vendors up in TPH

• Collection and distribution of mail.

• Other duties as assigned