Office Administrator (Japanese Company)

Job Description:

Position

Title: Office

Administrator

Location: Torrance, CA

Classification: Non-Exempt / Full-Time

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Position

Summary

A leading

distributor of premium specialty Japanese consumer products is seeking an

organized, proactive, and dependable Office Administrator to join their team in

Torrance, CA. This role serves as the operational backbone of the office,

ensuring smooth daily business operations, front-office hospitality, organized

file management, and routine facility safety support. This is an excellent

opportunity for an administrative professional who takes pride in keeping an

office running seamlessly, appreciates a supportive team environment, and

thrives within Japanese corporate culture.

Essential

Duties & Responsibilities

Office &

General Administration

• Greet

clients and visitors warmly, manage visitor logs, and maintain a tidy,

welcoming environment in the reception area, conference rooms, and shared

employee spaces (breakrooms, kitchen).

• Organize,

update, and maintain physical office files, records, and archiving systems

to ensure easy retrieval and compliance.

• Monitor,

track, and order office and breakroom supplies; keep inventory

well-organized across the building.

• Process,

sort, and distribute incoming mail; assist with outgoing mailings and

coordinate shipments with the logistics team.

• Maintain

the internal asset log and coordinate documentation with Accounting for

asset disposals.

Safety &

Light Compliance Support

• Perform

basic monthly facility safety checks, including utilizing a step ladder to

inspect overhead emergency exit signs and safety lighting.

• Assist

management with maintaining basic safety records, training logs, and

general administrative files.

• Continuously

identify opportunities to streamline daily administrative processes and

assist with other operational tasks as assigned.

Qualifications

• 1+

years of experience in office administration, front-desk coordination, or

general administrative support.

• Proficiency

with Microsoft Office (Word, Excel, Outlook).

• Ability

to climb and balance on a step ladder for routine safety checks (testing

exit lights/signs), walk the facility, and occasionally lift or move items

up to 30-50 lbs.

• High

attention to detail, reliability, discretion with company records, and

strong interpersonal communication skills.

• Valid

driver's license and reliable personal vehicle for occasional local

errands.

• Experience

working within a Japanese corporate environment, or a strong appreciation

for Japanese workplace culture, values, and business etiquette

(preferred).

• Prior

experience managing physical files, office inventory, or basic safety logs

(preferred).

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.