Office Administrator

We are looking for an experienced Office Administrator who is proficient in QuickBooks and OpenInvoice to manage our daily administrative operations. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

• Office Management:
  • Oversee daily office operations to ensure efficiency and productivity.
  • Manage procurement and inventory of office supplies and equipment.
• Financial Administration:
  • Handle accounts payable and receivable using QuickBooks.
  • Maintain accurate financial records and assist in preparing financial statements.
• Invoice Processing:
  • Manage billing and invoicing through OpenInvoice.
  • Ensure timely and accurate submission of invoices and follow up on payments.
• Coordination with Field Staff:
  • Collect and organize job tickets and service reports from field personnel.
  • Communicate effectively with field staff to ensure accurate documentation.
• Scheduling and Coordination:
  • Arrange meetings, appointments, and travel plans for management and staff.
  • Coordinate company events and training sessions.
• Compliance and Reporting:
  • Ensure adherence to company policies and industry regulations.
  • Assist in compliance audits and implement necessary improvements.
• Human Resources Support:
  • Assist with onboarding new employees and maintaining personnel records.
  • Support HR initiatives and employee relations activities.
• Customer Service:
  • Address client inquiries promptly and professionally.
  • Maintain positive relationships with clients and vendors.
• General Administrative Tasks:
  • Handle correspondence, prepare reports, and manage office documentation.
  • Perform other duties as assigned to support company objectives.

Qualifications:

• Experience:
  • Minimum of 2 years of experience in office administration.
  • Experience in the oilfield services industry is highly preferred.
• Technical Skills:
  • Proficiency in QuickBooks and OpenInvoice is essential.
  • Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
• Education:
  • High school diploma required.
  • An associate's or bachelor's degree in Business Administration or a related field is preferred.
• Skills and Abilities:
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • High attention to detail and accuracy.
  • Ability to work independently and solve problems effectively.
  • Strong interpersonal skills and a team-oriented mindset.
• Knowledge:
  • Familiarity with compliance requirements in the oilfield services sector is a plus.
  • Understanding of general accounting principles and financial reporting.

Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and advancement.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to alondra.sanchez@lobosservices.us with the subject line "Office Administrator Application - Alondra Sanchez]".

Equal Opportunity Employer

Lobos Services Office is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.