POSITION OVERVIEW
The Office Administrator provides administrative and human resources support to restaurant management and employees. This role works closely with HR following established policies and procedures while supporting restaurant management with daily functions to ensure the restaurant is organized and well maintained.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
· Create and manage accurate Personnel Action Request (PAR) form for Human Resources (HR) for all changes with employee relationships, such as new hires, terminations, rate change, job changes, etc. *
· File, scan and email all pertinent employee documentation to appropriate department following workflow procedures *
· Performs new hire orientation, time clock registration, and uniform disbursement *
· Assist employees with HCM To-Go app registration and making updates or corrections to their personal and benefits information as needed *
· Create, edit, and administer employee timecard correction sheet, sign-in sheets, HR forms, credentials and parking passes *
· Track and assist employees with time sheet changes, missed punches, early/late punches and notify HR of any payroll discrepancies *
· Train as a back up to reconcile daily cash, revenue reports, and tip sheets, including previous day's bank, gift card transactions, promotions, and coupons *
· Utilize the employee handbook and demonstrate understanding of all company policies *
· Maintain tracking of employee training due dates and certifications, keeping in compliance with State and Federal laws *
· Distribute payroll checks and acquire staff signatures for pickup *
· Assist Manager with producing new restaurant manuals, logs, procedure/policy sheets and assist in training staff during the roll out of new programs or systems *
· Assist with agenda creation and contribute to Manager and Personnel meetings *
· Effectively take, record and distribute meeting minutes in a timely manner to all involved *
· Understand Micros and assist with troubleshooting and provide guests with checks when necessary *
· Coordinate office equipment repairs and system updates with the company office manager *
· Maintain consistent communication with Restaurant Managers, Human Resources, and Accounting *
· Communicate with purchasing department to order office supplies, UPS supplies, stationery, toner/ink, uniforms, and cookbooks (when applicable) *
· Research new vendors and work with appropriate departments when necessary or requested by GM (such as dry cleaners, water services and office supplies, etc.) *
· Other duties as assigned or needed
*Essential Job Function
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of