We are seeking a part-time Office Administrator to support daily operations and serve as a key point of contact for internal and external inquiries. This role requires a strong understanding of company activities, excellent customer service, and a high degree of discretion and confidentiality.
Responsibilities include managing a multi-line phone system, directing calls, and greeting clients, vendors, and visitors. The ideal candidate is a team player who is flexible and willing to assist with a variety of administrative tasks. This position reports to the Executive Administrator.
What You Get to Do:
Work in a team environment alongside another Office Administrator to support daily operations Provide front desk coverage Monday-Thursday, 6:30 a.m.-1:00 p.m. Serve as the first point of contact, representing GLY with professionalism and excellent customer service Greet visitors, determine the nature of their business, and direct them appropriately Answer, screen, and route incoming calls; provide general company information as needed Coordinate conference room schedules and support meetings, including catering and setup Manage incoming/outgoing mail and packages (USPS, UPS, FedEx, courier) Perform corporate purchasing and monthly credit card reconciliation, coding expenses appropriately Maintain clean, organized common areas; restock and manage office supplies and equipment Support teams with document preparation, scanning, filing, and database maintenance Order project drawings and assist with general office needs Run errands and support special requests (valid driver's license required) Assist with coordination of onsite and offsite events
What It Takes:
Strong communication skills and ability to work with diverse stakeholders Friendly, approachable, and team-oriented mindset Adaptability and ability to manage changing priorities Strong organizational and time management skills Ability to work efficiently under pressure Attention to detail and a proactive approach A sense of humor
Ideal Candidates Will Have:
1-3 years of office support, customer service, or related experience Experience with multi-line phone systems (preferred) Strong attention to detail in a fast-paced environment Proficiency in Microsoft Office Suite
Total Rewards:
GLY offers a competitive total rewards package and opportunities for growth.
Hourly Range: $26-$30 per hour, depending on experience (DOE)
Benefits include:
Annual merit and performance-based bonus program Medical, dental, and vision coverage (employee premiums fully paid; dependents subsidized) Health Reimbursement Account Employee Assistance Program Paid time off, holidays and parental leave Professional development opportunities Community and industry engagement
Physical Requirements:
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Regular, predictable attendance Ability to communicate clearly and exchange accurate information Ability to remain seated at a computer for extended periods Operate standard office equipment Work in an environment with moderate noise and frequent interruptions Occasionally lift up to 50 pounds and move throughout the office Wear personal protective equipment when required
GLY participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant. GLY is also a drug-free workplace and tests all new hires (subject to and in accordance with union bargaining agreements).
GLY is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.