Office Administrator Part-Time (minimum 24 hours per week)
Location: Plymouth, MA
About Colburn Guyette
Colburn Guyette is a nationally recognized foodservice design and consulting firm providing planning and design solutions for higher education, corporate, healthcare, hospitality, and public assembly facilities throughout the United States and abroad.
Position Overview
We are seeking a highly organized and detail-oriented Office Administrator to support our accounting, administrative, and business development functions. This role is ideal for someone who excels at managing multiple responsibilities in a professional services environment and takes pride in accuracy, organization, and customer service.
Key Responsibilities
· Manage accounts receivable, including invoicing, payment processing, collections, and reporting.
· Process accounts payable, vendor invoices, and payments.
· Reconcile bank accounts and maintain accurate financial records in QuickBooks.
· Support daily office operations, including answering phones, and ordering office supplies.
· Maintain project, financial, and company records.
· Assist with proposal preparation and qualification forms.
· Provide administrative support to management and project teams as needed.
Qualifications
· Experience in office administration, bookkeeping, and accounting.
· Strong knowledge of accounts receivable and accounts payable processes.
· Proficiency with QuickBooks and Microsoft Office.
· Excellent organizational, communication, and time management skills.
· Strong attention to detail and ability to manage multiple priorities.
· Experience in consulting, architecture, engineering, design, or other professional services firms is a plus.