Office Administrator

Office Administrator

The Office Administrator functions as administrative support to the Branch Manager or Office Manager. The Office Administrator is responsible for assisting with the day-to-day administrative operations of the office, ensuring a smooth and efficient work environment.This role serves as the central point of contact for internal staff, visitors, and vendors, providing professional support in scheduling, record keeping, communications, and general office management. The Office Administrator will maintain organized systems, uphold company policies, and assist with basic financial and operational tasks to support overall business objectives.

Responsibilities include:

• Serving as the first point of contact for visitors, clients, and incoming calls, providing professional and courteous assistance.
• Managing office calendars, scheduling meetings, and coordinating travel arrangements.
• Greeting visitors, answering and directing phone calls, and providing general information.
• Maintaining filing systems (digital and paper) and ensuring records are accurate and accessible.
• Preparing correspondence, reports, and presentations as needed.
• Ordering and maintaining office supplies, equipment, and service contracts.
• Processing invoices, expense reports, and purchase orders; assisting with budget tracking.
• Assisting with timesheets and minimal human resources record keeping.
• Distributing internal communications and maintaining up-to-date contact lists.
• Ensuring compliance with office policies, safety procedures, and organizational standards.
• Supporting onboarding for new hires, including workspace setup and orientation.
• Assisting with planning and execution of company events and meetings.

Qualifications include:

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 5+ years of administrative or office management experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic office technology.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication abilities.
• Professional demeanor, discretion, and attention to detail.

Travel Requirements:

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment:

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement:

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here.