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Office Administrator

Veterans Sourcing Group

San Francisco, CA

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Billing, Business Support, Calendar Management, Conference Management, Documentation Standards, Mail Processing, Onboarding, Order Supplies, Photocopy, Plan Meetings, Presentation/Verbal Skills, Process Management, Proofreading, Reimbursement, Telephone Skills, Time Management, Travel Planning, Typing, Willing to Travel
LOCATION
San Francisco, CA
POSTED
30+ days ago
Pay Rate: $33 Per Hour
Location: San Francisco, CA - Onsite Position - Downtown - near Chinatown
12 Contract

Job Description:
  • The Administrative Assistant provides the core support that facilitates the working of the business area to which they are aligned
  • The remit may also extend beyond office administration as is required to offer the particular support needed by that business area
  • The Administrative Assistant's tasks ensure the day to day smooth running of the business area, such as scanning / photocopying, filing / archiving, sorting mail, maintaining adequate office supplies, instructing couriers and arranging a variety of deliveries and standard office documentation tasks (e.g. copy typing)
  • There may be a receptionist (e.g. providing first point of contact in meeting and greeting the visitors and telephone callers to the business area) and / or team activity coordination (e.g. booking conference calls, lunches, processing expenses) aspect to the remit
  • Administrative Assistants will be in contact with other Administration Profession members and areas of the Bank that support their Business area
  • Providing primary and back-up phone coverage, directing calls to appropriate parties;
  • Coordinating international/domestic travel and hotel arrangements, including creation of extensive trip itineraries and expense reimbursement requests
  • Coordinating arrangements for meetings, including scheduling, reserving conference rooms and ordering lunch, when necessary
  • Preparing and processing travel and entertainment expenses promptly and accurately
  • Ordering office supplies as required; process and track invoices for payment and follow up as appropriate
  • Assist in onboarding & offboarding process including desk coordination, floor access, id creation, etc.
  • Preparing materials for presentations/meetings, including typing, proofreading, photocopying and distribution;
  • Providing timely and accurate follow-up to projects assigned and you will be responsible for arranging coverage when away from desk or office

About the Company

V

Veterans Sourcing Group

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