Office Administrator

We are seeking an Office Administrator to support our leadership team and contribute to the smooth operation of our workplace. This is a hands-on, versatile role for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in creating a positive and productive experience for employees and visitors.

The Office Administrator will provide day-to-day administrative and coordination support to the leadership team, while also partnering with Human Resources, Marketing, and Facilities on a variety of projects and operational needs. The ideal candidate is a proactive team player who can easily shift priorities, anticipate needs, and work effectively with people at all levels of the organization.

Key Responsibilities

Leadership Team Support

• Coordinate and support leadership meetings, including scheduling, room setup, agendas, materials, and follow-up as needed.
• Arrange team lunches, catering, refreshments, and other meeting-related logistics.
• Assist with planning and coordinating company events, leadership gatherings, and employee activities.
• Provide administrative support to the leadership team on special projects and day-to-day needs.
• Anticipate leadership needs and proactively address logistical and administrative requirements.
• Handle confidential information with discretion and professionalism.

Human Resources Support

• Assist HR with employee communications, meetings, events, and administrative projects.
• Support onboarding activities, employee engagement initiatives, and company-wide programs.
• Help coordinate employee events, recognition activities, and other HR-sponsored initiatives.
• Provide general administrative assistance to the HR team as needed.

Marketing Support

• Assist with marketing meetings, events, presentations, and administrative coordination.
• Support the preparation of materials, supplies, and logistics for internal and external events.
• Partner with Marketing on special projects and other administrative needs.

Facilities & Office Operations

• Support daily office operations and help maintain an organized, welcoming, and functional workplace.
• Coordinate meeting room readiness, office supplies, catering, and other workplace logistics.
• Partner with Facilities on office needs, vendor coordination, and workplace projects.
• Assist with maintaining common areas and ensuring the office is prepared for employees, visitors, and meetings.
• Identify opportunities to improve office processes, efficiency, and the overall employee experience.

General Administrative Support

• Manage multiple priorities and respond to changing business needs with flexibility and a positive attitude.
• Collaborate with employees and cross-functional teams to ensure projects and activities are completed effectively.
• Provide backup support for administrative tasks and other duties as assigned.
• Contribute to a culture of teamwork, accountability, and service.

Qualifications

• 2+ years of experience in office administration, administrative coordination, executive support, or a related role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while collaborating effectively with a diverse range of colleagues.
• Strong attention to detail and follow-through.
• Professionalism, discretion, and sound judgment when handling sensitive information.
• Willingness to be hands-on and assist wherever needed in a dynamic work environment.

Fairchild Imaging provides our employees with a range in benefits offerings that includes:

• 9/80 Schedule - You get every other Friday off!
• Medical, Dental and Vision coverage with multiple plan offerings
• Health Savings Account with an employer contribution annually
• 401(k) retirement plans with Employer matching
• Tuition Reimbursement
• Generous Paid Time Off and Company Holidays

The hourly salary rate for this role is $35-38. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, and certifications.