Job Description Office Administrator West Allis, WI Long-Term Temporary
TempExperts is seeking an
Office Administrator for a growing organization in the West Allis, WI area. This position is responsible for supporting daily office operations through a variety of administrative, payroll, and accounting support functions. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while providing excellent internal customer service in a fast-paced environment.
Responsibilities: Support daily office operations and administrative activities.
Collect, review, and submit employee timekeeping information for weekly payroll processing.
Maintain accurate employee and project information within internal systems and databases.
Assist with invoicing, accounts payable, accounts receivable, and billing support activities.
Coordinate meetings, prepare agendas, document meeting notes, and track follow-up items.
Monitor and maintain required safety documentation and administrative records.
Track incoming and outgoing packages and ensure timely distribution of company materials.
Maintain accurate filing systems and support document management activities.
Communicate effectively with internal departments to ensure timely completion of administrative tasks.
Prepare reports, spreadsheets, and other business documents as requested.
Maintain confidentiality when handling employee and company information.
Provide general administrative support and perform additional duties as assigned.
Requirements/Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Minimum of two years of office administration or administrative support experience.
Experience in construction, manufacturing, industrial services, or a related industry is preferred.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Experience working with CRM, ERP, or project management systems is preferred.
Knowledge of basic payroll, invoicing, accounts payable, and accounts receivable processes is a plus.
Strong organizational skills with exceptional attention to detail.
Ability to prioritize multiple assignments and meet deadlines.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information with professionalism.
Self-motivated with a positive attitude and strong customer service skills.
TempExperts is an Equal Opportunity Employer. Show more Skills
Accounts Payableunmatched
Accounts Receivableunmatched
Accounts Receivable Processingunmatched
Administrative Skillsunmatched
Billingunmatched
Communication Skillsunmatched
Constructionunmatched
Customer Relationship Management (CRM)unmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Document Managementunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
Establish Prioritiesunmatched
High School Diplomaunmatched
Information Technology & Information Systemsunmatched
Manufacturingunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Payroll Accountingunmatched
Payroll Administrationunmatched
Performance Reviewsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Project/Program Managementunmatched
Records Managementunmatched
Reporting Skillsunmatched
Spreadsheetsunmatched
Support Documentationunmatched
Systems Maintenanceunmatched
Time Managementunmatched
Writing Skillsunmatched
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