Office Administrators

Announcement

Details

Open Date 07/23/2026 Requisition Number PRN45725B Job Title Office Administrators Working Title Office Administrators Career Progression Track P00 Track Level P3 - Career, P2 - Developing, P1 - Entry Level Pro FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Employees must reside in the state of Utah but might have the opportunity to work a hybrid (in-office and remote) work schedule. Possible consideration of a request for a fully remote work schedule, subject to approval and change.

VP Area U of U Health - Academics Department 00952 - Division of Epidemiology Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 20,431 to 70,151 Close Date 08/24/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

Provide administrative and operational support for the Division of Epidemiology, serving as a key liaison between the University of Utah and the Salt Lake City VA. This position supports the Division's research, education, and administrative missions by coordinating office operations, facilitating interagency collaborations, and ensuring efficient day-to-day business functions.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Primary Responsibilities

• Support general office operations for the Division of Epidemiology at the Williams Building in Research Park approximately three days per week.
• Provide on-site administrative support to the Salt Lake City VA Research Service Office approximately two days per week, coordinating Intergovernmental Personnel Act (IPA) agreements, VA contracts, and other collaborative administrative processes to ensure effective coordination between the University and the VA.
• Provide human resources support to division administrators for the hiring and ongoing personnel administration of approximately 55 faculty and 150 staff employees. Responsibilities may include job postings, onboarding documentation, leave tracking, space assignments, faculty appointments, and other personnel-related activities.
• Serve as administrative support for senior leadership involved in University-VA joint research and academic collaborations.
• Coordinate and process personnel-related activities, including IPA agreements, faculty and staff hiring documentation, onboarding, and other human resource transactions.
• Assist with VA contract budget development, contract administration, and system verification.
• Coordinate divisional events and activities, including research seminars, faculty retreats, recruitment visits, meetings, and travel arrangements.
• Schedule and coordinate internal and external meetings, conference calls, and virtual meetings on behalf of division leadership.
• Manage office facilities by coordinating equipment maintenance, submitting repair requests, and working with building management and outside vendors to maintain a safe and functional work environment.
• Order and maintain office supplies and oversee general office inventory.
• Develop and maintain productive working relationships with building management, vendors, caterers, University departments, VA personnel, and external partners.
• Support employee engagement and workplace culture initiatives by coordinating planning, logistics, and special events.
• Assist with administrative business functions as needed, including accounting support, payroll coordination, purchasing, facilities management, records management, and other back-office operations.
• Perform other duties as assigned in support of the Division's administrative, research, and operational needs.

Knowledge, Skills, and Abilities

• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with internal and external stakeholders.
• Demonstrated discretion in handling confidential and sensitive personnel information.
• Proficiency with Microsoft Office applications and University administrative systems.
• Ability to build effective working relationships across University and VA organizations while supporting complex interagency collaborations.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is your highest level of completed education?

• None

• High School Diploma or Equivalent

• Associate Degree

• Bachelor's Degree

• Master's Degree

• Doctorate Degree

• • How many years of related work experience do you have?

• Less than 2 years

• 2 years or more, but less than 4 years

• 4 years or more, but less than 6 years

• 6 years or more, but less than 8 years

• 8 years or more, but less than 10 years

• 10 years or more, but less than 12 years

• 12 years or more, but less than 14 years

• 14 years or more

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter
• List of References