OFFICE ADMNSTRATOR - SUPERIOR COURT

OFFICE ADMNSTRATOR - SUPERIOR COURT

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OFFICE ADMNSTRATOR - SUP CT

CLASSIFICATION TITLE: OFFICE ADMINISTRATOR

PURPOSE OF CLASSIFICATION

The purpose of this classification is to perform supervisory and provide administrative support work for an assigned department. Work involves supervising the work of subordinate clerical and administrative positions; assisting department management with budgeting, purchasing and personnel activities; preparing reports, correspondence, and other materials; and establishing and maintaining department records, databases, automated and manual files.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises the work of subordinate clerical positions; interviews and selects new employees; assigns work; provides training and guidance; counsels employees; resolves work place issues and evaluates performance.

Assists department management with budget related activities; reviews monthly financial reports; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances.

Prepares varied and complex department documents, records, reports and forms requiring knowledge of programs, policies and procedures. Initiates reports and documents based upon knowledge of department operations, reporting requirements, and established deadlines. Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval. May prepare, design and finalize brochures as assigned.

Maintains assigned inventories; prepares, reviews and processes purchasing documents; prepares purchase orders for needed materials, equipment and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment.

Establishes and maintains personnel records for department employees; prepares and processes paperwork resulting in personnel actions (performance evaluations, salary increases, promotions, terminations, etc.)

Prepares payroll information for the department; receives and reviews timesheet documents; enters data into the time management system; enters codes for leave taken, holidays, worker's compensation and other actions which affect employee pay; reviews and verifies payroll data; and submits for final approval and processing. Responds to employee questions regarding payroll, deductions, etc. Handles all information on training classes, drug testing and other actions as necessary.

Coordinates with other departments involving vehicle accidents and incidents, including filing insurance information, police reports and etc.

Prepares, reviews and processes purchasing documents; prepares purchase orders for needed materials, equipment and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment.

Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments.

Serves as liaison between department management and other departments, customers, and/or employees; responds to questions regarding department activities and services; explains policies and procedures; operations; and follows up to obtain additional information. Assists department employees with computer software and hardware issues; and orients staff on computers.

Maintains calendar for department management; schedules meetings and appointments; makes necessary travel arrangements; prepares and distributes agendas; and obtains requested audio-visual equipment.

Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures and mailing lists.

Maintains inmate trust fund account. Receives and releases monies accordingly. Balances account and prepares monthly reports. Maintains and balances department petty cash fund.

Computes, orders and manages inmate commissary store weekly. Prepares monthly reports on store inventories.

Answers Department telephones; provides assistance, requested documents and information; refers callers to other staff members as appropriate; and takes messages. Receives, dates and distributes incoming mail. Prepares outgoing mail.

ADDITIONAL FUNCTIONS

Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files.

Performs other related duties as required.

MINIMUM QUALIFICATIONS

High school diploma or GED; supplemented by three years of progressively responsible clerical and administrative experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Some positions may be required to be bonded in accordance with State law.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12 - 20 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Position : 343

Type : INTERNAL & EXTERNAL

Location : SUPERIOR COURT

Grade : GRADE 17

Posting Start : 09/11/2026

Posting End : 12/31/9999

MINIMUM SALARY: $49,121.45

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