Office and Facilities Assistant (Part-time)

IMPORTANT NOTICE: Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.

Arlington County Department of Libraries is seeking a part-time Office and Facilities Assistant to manage office supplies, and assist in library material receipt, distribution, records maintenance and inventory management. This position supports the Administrative Office and Facilities Manager in library facility management and administration.

Minimum:

• High School diploma or GED, plus
• Some experience providing administrative support.

Substitution: Successful completion of college coursework from an accredited college or university may be substituted for the experience requirement.

Desirables: Preference may be given to candidates with experience in one or more of the following;

• Records maintenance;
• Inventory and supply budget management;
• Material purchasing and distribution;
• Using an electronic inventory supply system; and/or
• Coordinating with contractors or vendors to perform repairs or other services.

Special Requirements

EPI Assessment: To be considered for this position, you must achieve a passing score on the Employee Preferences Inventory (EPI) Assessment. Please note the following:

• If you have not taken the EPI within the past year, you will receive an email with instructions and a deadline for completing the assessment.
• If you have taken the EPI within the past year, your previous score will be used.
• Scores are valid for one calendar year.
• You cannot retake the assessment until one year has passed since your last attempt.
• Failure to complete the EPI by the deadline provided to you in email will disqualify you from this recruitment process.

Applicants must be able to lift items such as office supplies and books, up to 20 pounds.

Applicant must possess, or obtain by time of appointment, a valid motor vehicle operator's license from the applicant's place of residence or the applicant must have the ability and willingness to use alternative means of transportation to perform assigned duties and responsibilities at locations other than the primary worksite. The applicant must authorize Arlington County to obtain, or the applicant must provide, a copy of the applicant's official state/district driving record. Any offer of employment may be contingent upon a favorable review of the applicant's driving record.

Additional Information

Work Hours: This is a 30-hour per week position, with general work hours between 8:00 a.m. and 5:00 p.m., Monday through Friday. Actual work schedule will be flexible and determined at time of hire based on the needs of the department.

The current vacancy is at the Central Library, 1015 N. Quincy Street, Arlington VA, 22201

The official title of this position is Administrative Assistant A.

Please complete each section of the application including the supplemental questions. Your responses to the supplemental questions are required because they provide us with specific information necessary to evaluate your qualifications for this position. These responses are considered part of the selection process. A resume may be attached; however, it will not substitute for a completed application. Incomplete applications will not be considered. Please do not write "see resume" as a response to the questions. In accordance with § 19.2-392.15, applicants are not required to provide information regarding sealed arrests, charges, or convictions in response to any questions or inquiries during the hiring process.

#LI:Onsite

Specific duties include:

• Monitoring office supply levels and purchasing office supplies from vendors using supply system software and distributing purchased office supplies;
• Managing the use of the department's County purchase card and ensuring proper use in accordance with department and County purchasing guidelines;
• Collecting revenue from all library locations' copiers and printers, and preparing spreadsheets to track revenue;
• Assisting with book deliveries to branch libraries;
• Performing light routine maintenance and upgrades to libraries as needed, such as installing whiteboards;
• Coordinating facilities service requests and repairs with contractors; and
• Performing job related duties as assigned.

The ideal candidate will possess the ability to:

• Provide excellent customer service and organizational skills;
• Engage as a team player in a small office environment; and
• Assess, prioritize and follow-up on assignments while ensuring attention to detail.

Specific duties include:

• Monitoring office supply levels and purchasing office supplies from vendors using supply system software and distributing purchased office supplies;
• Managing the use of the department's County purchase card and ensuring proper use in accordance with department and County purchasing guidelines;
• Collecting revenue from all library locations' copiers and printers, and preparing spreadsheets to track revenue;
• Assisting with book deliveries to branch libraries;
• Performing light routine maintenance and upgrades to libraries as needed, such as installing whiteboards;
• Coordinating facilities service requests and repairs with contractors; and
• Performing job related duties as assigned.

The ideal candidate will possess the ability to:

• Provide excellent customer service and organizational skills;
• Engage as a team player in a small office environment; and
• Assess, prioritize and follow-up on assignments while ensuring attention to detail.