Office and Personal Assistant

We are seeking a dependable, creative, and highly organized Office and Personal Assistant to support the President of a small, multi-business organization. This role blends personal assistant responsibilities, light design and event coordination, and general office and accounting support.

Approximately half of the role will involve personal and project support, including meeting the President at construction and design sites, assisting with creative tasks, and helping plan several large events throughout the year. The remaining portion will focus on administrative and basic accounting duties, providing coverage for the office team as needed.

Key Responsibilities

• Personal and project support: accompany the President to job sites, assist with design-related tasks, gather materials, and help manage project details

• Event coordination: assist with planning and executing approximately five major events annually, including vendor coordination, logistics, and creative input

• General office administration: filing, scanning, organizing documents, and maintaining office order

• Phone and communication support: answer and direct calls professionally

• Basic accounting assistance: process invoices, support simple accounting tasks, and perform data entry in Excel and QuickBooks

• Office operations support: manage office supplies and assist with small celebrations and internal needs

• Executive support: provide reliable, proactive day-to-day assistance to the President and internal teams

Qualifications

• At least one year of administrative or clerical experience

• Strong Excel proficiency, including sorting, filtering, and basic formulas

• QuickBooks experience preferred

• Creative eye and interest in design or event coordination

• Excellent communication and organizational skills

• Ability to multitask, work independently, and adapt quickly

• Positive, flexible, team-oriented attitude

• Comfortable working at job sites and in an office environment

Pay-$26-$28 DOE

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