Office Assistant - 6

Newark, DE – Administrative / Secretarial Support

• Location: Newark, Delaware

• Schedule: 7 AM start; 6 hours per shift

• Contract: 8 weeks

• Experience: 4 years of clerical or secretarial experience required

• Education: High School diploma or equivalent required

• Preferred: Secretarial science or related program completion

• Responsibilities: Administrative and clerical support; executive/leadership support details to be confirmed from the full job description

• Role: Executive-level administrative support to VP

• Responsibilities: Complex calendar management, meeting scheduling, agenda preparation, minutes, correspondence, and telephone screening

• Executive Support: Anticipate VP’s needs, prioritize tasks, manage confidential information, and coordinate with internal/external stakeholders

• Documentation: Prepare reports, presentations, briefings, and business correspondence; research and analyze information

• Project Management: Coordinate special projects and recommend administrative process improvements

• Meeting & Event Coordination: Arrange meeting rooms, meals, refreshments, equipment, and support materials

• Travel Management: Book flights, tickets, lodging, and prepare travel expense reports

• Financial/Admin Tasks: Process invoices and requisitions, maintain inventory, audit monthly budget sheets, and manage departmental timekeeping/payroll records

• Office Support: Welcome visitors, maintain filing systems, screen and prioritize correspondence, and support departmental goals

• Additional Duties: Train staff, guide administrative personnel, and follow workplace safety procedures

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