Office Assistant, Building and Safety

Office Assistant, Building and Safety

Salary

$27.21 - $33.07 Hourly

Location

City Hall, Santa Clarita, CA

Job Type

Regular Full-time

Job Number

2026-09

Department

Community Development

Division

Building and Safety

Opening Date

09/28/2026

Closing Date

10/5/2026 12:00 PM Pacific

• Description
• Benefits
• Questions

Description/Duties and Responsibilities

The Office Assistant position in Building & Safety is responsible for providing a wide range of clerical support in a fast-paced, customer-service-oriented environment, with a high-volume workload and time-sensitive deadlines.

Duties and Responsibilities:

• Utilizes the City's Geographic Information Systems (GIS) application and records management system to produce requested documents for the public and staff; collaborates with the City Clerk's office in responding to public records requests
• Provides records management functions for the division, including tracking records and preparing files for the annual destruction process; scans and indexes documents for electronic storage; gathers, formats, and transfers electronic documents
• Provides clerical support for the division, including answering phone calls; receives, sorts, and processes mail; orders supplies; maintains calendars; schedules inspections; and provides information to residents, contractors, and staff in a timely and professional manner
• Assists staff and the public with questions and problems and provides information by phone, email, and in-person; assists in answering calls and responding to messages to the inspection hotline and Building & Safety main line
• Types, proofreads, and edits a variety of documents, reports, and general correspondence
• Provides backup clerical support to the division's Administrative Assistant and administrative support team, as needed
• Performs other duties as assigned

Education and Experience

• High School Diploma or a GED equivalent
• One year of clerical support or customer service experience in a fast-paced, professional environment
• Experience or familiarity with construction plans is desirable
• Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered

Knowledge and Abilities

• Strong written communication skills and knowledge of business writing, spelling, grammar, and punctuation rules, and the ability to correctly proofread and edit correspondence for accuracy and relevance
• Strong verbal communication skills and the ability to understand, interpret, and explain City policies, regulations, and procedures to staff and the public
• Strong computer skills and the ability to produce email, correspondence, and reports using Microsoft Outlook, Word, Excel, and PowerPoint; quick learner with the ability to learn additional software tools and databases
• Strong customer skills and the ability to provide excellent customer service to employees and the public, including the ability to handle concerns in a timely and professional manner
• Ability to manage time effectively, coordinate multiple projects simultaneously, work in an environment with constant interruptions, consistently meet deadlines, and be flexible to changing priorities
• Strong attention to detail and the ability to produce work that is accurate, thorough, and complete
• Strong file management skills and the ability to set up and maintain effective tracking and filing systems
• Strong interpersonal skills and the ability to establish and maintain effective working relationships and be a team player
• Self-motivated, proactive, and the ability to work both independently and as part of a cohesive, collaborative team
• Ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds

Additional Information

An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.

All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.

As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.

Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.

For more information and to apply online please visit www.santaclarita.gov.

The City of Santa Clarita is an Equal Opportunity Employer

The City of Santa Clarita offers CalPERS Retirement contributions as a replacement for Social Security plus a competitive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance.

01

Do you have a High School Diploma or GED equivalent? (Proof will be required prior to job offer.)

• YES
• NO

02

Do you have at least one year of clerical or customer service experience in a fast-paced, professional environment? If so, please describe your experience.

03

While not required for this position, do you have experience or familiarity with construction plans? If so, please describe your experience.

04

What interests you most about this position?

Required Question

Employer City of Santa Clarita

Address 23920 Valencia Blvd Ste. 110

Santa Clarita, California, 91355

Phone (661) 284-1418

Website https://www.santa-clarita.com/hr