Office Assistant

Pyramid, Inc

Chattanooga, TN

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JOB DETAILS

SALARY

$20–$23 Per Hour

JOB TYPE

Contractor

SKILLS

Accounts Payable, Administrative Skills, Artificial Intelligence (AI), Billing, Budget Management, Budgeting, Business Analysis, Business Plan, Calendar Management, Catering Services, Communication Skills, Conference Management, Construction, Consulting, Customer Support/Service, Detail Oriented, Employee Benefits, Establish Priorities, Event Management, Expense Reports, Expense Tracking, Facilities Management, Financial Reporting, Furniture, High School Diploma, Human Resources, International Business, Leadership, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft PowerPoint, Microsoft Visio, Microsoft Word, Multitasking, Office Management, Organizational Development/Management, Organizational Skills, Plan Meetings, Power BI, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Project Schedule, Proofreading, Property Management, Proposal Development, Purchase Orders, Schedule Development, Short Messaging Service (SMS), Time Management, Travel Planning, Writing Skills

LOCATION

Chattanooga, TN

POSTED

1 day ago

Immediate need for a talented Office Assistant. This is 12+ months Contract to Hire opportunity with long-term potential and is located in Chattanooga, TN (Onsite). Please review the job description below and contact me ASAP if you are interested. Job Diva ID: 26-13643 Pay Range: $20- $23/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives. The Office Assistant coordinates office support services and facilities management to ensure organizational effectiveness and efficiency of the office. Provide high level administrative support to the Office Manager, managing schedules, appointment requests and a high volume of meetings and events. Support the Global Practice, business line leaders and office staff with a variety of administrative and operational tasks daily. Support Project Managers with proposal development and project specific tasks including issuing Purchase Orders, maintaining project schedules, tracking budgets and financial information. Responsible for maintaining office reception area, greeting guests, and referring callers to appropriate parties. Plan, coordinate, and facilitate on-site and off-site meetings for the office. This may include client meetings, trainings, stakeholder meetings, office management meetings, etc. Coordinate and manage office events and activities. Oversee catering and conference room management for events; event set up and tear down. Assist office leadership team with calendar management, conference calls, related conference room set up, expense reports, and meeting coordination as requested. Coordinate travel arrangements and prepare travel itineraries. Prepare messaging and correspondence including emails, meeting agendas, and meeting minutes. Responsible for gathering, compiling, verifying, proofreading, and analysing information to prepare documents such as memos, letters, reports, and power point presentations. Assemble and analyse information involving business plans and financial reports in Power BI and Excel. Maintain seating and organizational charts in Visio. Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Process office accounts payable invoices. Coordinate and maintain overall office appearance including the kitchenette, furniture, equipment, and supply inventory. Administer office access security (badging and keys). Support management and human resources with new hires and separations. Manage office correspondence, letters, packages, etc. Coordinate with building management on office maintenance. Performs other duties as assigned Complies with all policies and standards Key Requirements and Technology Experience: Must Have Skills: Min 4-year of experience applicable office/clerical experience. Experience with Microsoft Word, Excel, and PowerPoint required Must have minimum education High School Diploma, completed High School Diploma/GED is Required. Advanced knowledge in Microsoft Word, Excel, and PowerPoint required. Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills. Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks. Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders). Ability to exercise discretion and confidentiality. Excellent organizational, prioritization and time management skills. Must be punctual and a team player. Our client is a leading Construction industry , and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here. #morJ2W:CB3

About the Company

Pyramid, Inc

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