Office Assistant

Hub Water Association

Columbia, MS

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Billing, Board Meeting, Cash-Basis Accounting, Communication Skills, Computer Software, Financial Reporting, Financial Statements, Mathematics, Meeting Minutes, Office Equipment, Office Management, Operations Management, Presentation/Verbal Skills, Public/Media/Press/Analyst Relations, Resolve Customer Issues, Systems Administration/Management, Tax Reporting, Time Management

LOCATION

Columbia, MS

POSTED

3 days ago

***Job Summary**:*** This is a non-exempt (hourly) full-time position that works under the immediate supervision of the Office Manager. The position is hired by the full Board of Directors. There is a six month probationary period. Evaluations are conducted at the end of the probationary period and whenever the Board finds it necessary thereafter. ***Education and Experience:*** Requires at minimum a high school diploma or equivalent. and at least two years cash accounting experience working at a public or private organization, preferably with a high level of customer contact. Has the potential to learn and fill-in for the Office Manager. The experience requirement may be waived by the Board of Directors in the event that no one with said experienced has applied. ***Operational Duties:*** - ***Become familiar with Association's By-Laws, Policies and Minutes of Board Meetings.*** - Works with and under the immediate supervision of the Operations / Office Manager. - Will run the office as needed in the absence of the Office Manager, thereby performing all duties as directed by the Office Manager. ***Duties Related to the Management and Administration of the System:*** - ***Become familiar with Association's By-Laws, Policies and Minutes of Board Meetings*.*** - Handles customer inquiries and complaints related to water service and billing. - Handles the day to day operation of the office. - Assists the Board of Directors and other members of the staff in complying with all Federal and State Policies applicable to the association. ***Required Knowledge and Skills:*** - Extensive knowledge of cash accounting procedures, internal controls, basic math principles, and basic office procedures. - Working knowledge of computers, software applications, and office equipment. - Ability to learn new software programs. - Ability to sort, classify, code, and otherwise assist in the preparation of monthly financial statements. - Skills in public relations and proper telephone etiquette. - Ability to respond to inquiries from the public, provide assistance and routine information, and refer non-routine questions to the proper person. - Ability to understand and follow oral and written instructions. - Ability to communicate effectively orally and in writing. - Ability to meet deadlines for billing, tax filing, reporting, and submitting financial information to external accountant. - Ability to establish and maintain effective working relationships with the Board, staff, outside service providers, and the customers.

About the Company

Hub Water Association

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