Office Assistant

Key Responsibilities 

• Answer and direct phone calls, emails, and visitors.
• Perform data entry, filing, copying, scanning, and document preparation.
• Maintain office supplies and place orders as needed.
• Schedule meetings and assist with calendars.
• Process incoming and outgoing mail and deliveries.
• Assist with payroll, timekeeping, and basic accounting tasks as needed.
• Maintain employee files and support HR with onboarding paperwork.
• Prepare reports, spreadsheets, and correspondence.
• Keep the office clean, organized, and running efficiently.
• Provide administrative support to managers and other team members.

Qualifications

• High school diploma or GED required.
• 1–2 years of administrative or office experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational, communication, and multitasking skills.
• Excellent attention to detail and customer service skills.
• Ability to maintain confidentiality and work independently.

Preferred Skills

• Experience with payroll, HR, or bookkeeping.
• Familiarity with office equipment and scheduling software.
• Strong problem-solving skills and a positive, team-oriented attitude.