Administrative Skills, Billing, Brand Marketing (Branding), Communication Skills, Content Development, Establish Priorities, Intuit Quickbooks, Material Moving, Microsoft Office, Off-Site Storage, Office Management, Onboarding, Operational Support, Organizational Skills, Telecommunications, Time Management, Work From Home
About the Role
We are seeking a highly organized and skilled Office Assistant to support a wide range of needs across our team. This is a hybrid, part-time position that includes both in-office support and remote work. Responsibilities will vary, but include content creation, recruitment and onboarding support, file organization, event preparation, storage unit management, and QuickBooks oversight.
Work Schedule & Location
- Hybrid position: at least 2 days per week in the office/storage unit
- Remaining work may be completed remotely
- Part-time schedule: 15-20 hours per week
Key Responsibilities
Administrative & Office Support
- Scan, file, organize, and securely shred documents
- Organize office storage areas, physical materials and supplies
- Maintain organization of off-site storage unit as needed
Team & Operational Support
- Assist with meeting and training support, upcoming events, and initiatives
- Support with recruitment and onboarding
- Experience in reviewing invoices and creating invoices in Quickbooks.
Content Creation & Creative Support
- Develop and prepare materials using Canva
- Experience with Microsoft Office 365
- Ensure content aligns with established branding and messaging
Problem-Solving & Critical Thinking
- Excellent time management and task prioritization
- High communication skills, both in person and telecommunication
Qualifications
- Strong organizational and time-management skills (Required)
- Experience with content creation using Canva (Required)
- Proficiency with Microsoft 365 (Required)
- Ability to lift and move boxes/materials (up to 25 lbs) (Required)
- Reliable transportation for in-office and storage visits (Required)
- Ability to work effectively in a hybrid environment (Required)
- Prior experience as an Administrative Assistant, Office Manager, and/or Receptionist (Required)