Office Assistant

Receptionist / Administrative Assistant

Position Overview

The Receptionist / Administrative Assistant serves as the first point of contact for visitors and callers, providing a professional and welcoming experience. This role supports daily office operations through front desk management, administrative tasks, and coordination activities to ensure a smooth and efficient workplace.

Key Responsibilities

• Greet and welcome visitors in a professional and friendly manner
• Answer and route incoming phone calls; take accurate messages as needed
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain a clean, organized, and presentable reception area
• Assist with order entry and basic project coordination tasks
• Perform clerical duties such as data entry, filing, and photocopying
• Proofread documents for accuracy, completeness, and formatting

Required Qualifications

• Familiarity with Microsoft Office Suite (Word, Excel, Outlook) or similar tools
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• High attention to detail and accuracy
• Ability to handle confidential information with discretion
• Knowledge of general office procedures and equipment

Preferred Qualifications

• Previous experience as a receptionist or administrative assistant

Skills & Competencies

• Professional demeanor and customer service mindset
• Strong time management and prioritization skills
• Ability to work independently and as part of a team
• Problem-solving and adaptability in a fast-paced environment

Education

• High School Diploma or GED preferred

Certifications

• None required