Office Assistant

Requisition IDreq37432 Working TitleOffice Assistant Pay$12.00 Hourly CampusGallup DepartmentGallup Student Advisement (155A) Employment TypeStudent Employment Student TypeWork-Study StatusNon-Exempt Background Check Required For Best Consideration Date8/18/2026 Position Summary

Position Summary:

Under close supervision, student will be expected to provide administrative support such as covering the front desk with student intake and screening, answering telephones, creating forms, distributing flyers, scanning documents, preparing confidential documents for shredding and proctoring services for Accuplacer and other testing room needs. Other duties may include simple clerical duties such as but not limited to filing, sorting forms and records, provide general office information to staff, students and faculty, check mail, log incoming and outgoing mail as needed. Must have computer, telephone and customer service skills. Will run department errands as needed, will be working with confidential information and records. Will work with advisor as needed. Put packets together for new student orientations, provide new student tours and short presentations as needed and other outreach functions.

• Other duties as assigned and/or as needed

Minimum Qualifications Preferred Qualifications

The Office Assistant: Required knowledge, skill, and/or abilities:

• Ability to analyze and solve problems
• Highly developed ability to communicate effectively, both orally and in writing
• Ability to effectively manage time and schedules
• Ability to follow schedules and meet deadlines
• Ability to initialize and operate computer hardware and software systems
• Ability to interact and communicate with people over the telephone, often in stressful situations
• Demonstrated ability to maintain confidentiality of records and information
• Ability to speak clearly with easily understood vocal inflection
• Ability to understand and follow specific instructions and procedures
• Ability to verify data input and correct errors
• Demonstrated knowledge of customer services standards and procedures
• Skill in organizing and coordinating
• Skill in the use and operation of basic office equipment

Minimum Qualifications:

High school diploma or GED

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Required Documents: -Cover Letter -Resume

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.