Office Assistant I or II - Legal

Office Assistant l - Grade 7: $18.14 - $24.41 DOE: Must be a high school graduate. Must have basic secretarial experience either through formal schooling or a minimum of one (1) year job related experience. Legal experience preferred.

Office Assistant ll - Grade 9: $19.97 - $26.91 DOE: Must be a high school graduate. Must have basic secretarial and accounting experience either through formal schooling or a minimum of three (3) years directly related job experience.

Department:

Legal

Position Reports to:

Assistant Supervising City Attorney

Pay Grade:

7/9

Employment Type:

Part-time

Exempt/Nonexempt:

Non-exempt

Description:

Under the direction of the Assistant Supervising City Attorney and Assistant City Attorney/Prosecutor, provides general secretarial support for the legal department. Schedule is for 15-20 hours per week M-F.

Duties:

• Assists the Assistant City Attorney/Prosecutor with preparing files and getting documents ready for court hearings and trials.
• Answers phones, greets public, and answers and/or directs questions to the proper person.
• Assists in other department projects.
• Assists in running criminal background checks.
• Provides basic office support and performs general secretarial work such as filing and typing letters and memos as directed.
• Performs data entry and tracks information for the legal department and Justice Court.
• Orders supplies and schedules maintenance for office equipment.
• Acts as back-up to other legal department secretarial staff.

All other duties as assigned.

Qualifications:

• Must be a high school graduate.
• Must have basic secretarial experience either through formal schooling or a minimum of one (1) year job related experience (for Assistant I) or three (3) years job related experience (for Assistant II).
• Legal experience preferred.

KNOWLEDGE, SKILLS, and ABILITIES

Must be able to operate a computer and be able to type a minimum of 40 wpm. Must be detail-oriented and able to maintain filing systems and other data storage/retrieval systems. Must have courteous telephone skills and must work well with the public. Must be able to quickly take accurate messages.

Physical Demands:

While performing the duties of this job, the employee is required to sit for extended periods of time. This job requires a significant amount of time at a computer screen and using a keyboard for data entry. May occasionally lift up to 25lbs.