Office Assistant I- Records Management (Part-Time)

Office Assistant I- Records Management (Part-Time)

Salary

$45,739.20 - $58,364.80 Annually

Location

Palmdale, CA

Job Type

Part-Time Unbenefited

Job Number

202600200

Department

City Manager

Division

City Clerk

Opening Date

09/22/2026

Closing Date

10/6/2026 1:00 PM Pacific

Max Number of Applicants

150

• Description
• Benefits
• Questions

DESCRIPTION

The full salary range for this position is as follows: Office Assistant I - $21.99 to $28.06. Expected hiring range is as follows: $21.99 to $24.24

Please note, the position is part-time.

DESCRIPTION:

The Office Assistant I performs a wide variety of general clerical duties related to filing, reception, form processing, record maintenance, mail, typing and data entry; obtains and compares information for an assigned department.

DISTINGUISHING CHARACTERISTICS:

This is the entry-level classification in the Office Assistant series. Positions in this classification typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Office Assistant I classification is distinguished from level II by routine and repetitive duties performed according to the established process and procedures. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of the assigned area of responsibility are learned.

EXAMPLES OF ESSENTIAL FUNCTIONS:

Essential and other important responsibilities and functions may include, but are not limited to, the following:

• Perform general clerical duties related to the assigned functional area and department.
• Type, proofread and process a variety of documents including general correspondence, memos, and statistical charts from rough draft, recordings, oral, or electronic instruction.
• Answer the telephone and respond to questions from the general public, giving information on the policies and procedures of the department and the assigned program.
• Assist in the enrollment of participants in an assigned program.
• Issue, receive, type, and process various applications, permits, and other forms.
• Process bills for fees; record payments and send delinquent notices in accordance with department policy.
• Process permits and licenses; collect and process fees and charges; and register participants in City-sponsored programs.
• Assist with arrangements for special events and set-up for meetings.
• Schedule inspections and appointments, as assigned.
• Perform a wide variety of routine clerical work, including filing, copying, scanning, billing, data entry, and checking and recording information on records.
• Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
• Maintain a variety of statistical records; check and tabulate statistical data; and prepare simple statistical reports.
• Perform a variety of Administrative and program management tasks in accordance with department programs and services; Track and organize transactions.
• Maintain assigned records; create single reports.
• Assist with financial processing.
• Open, sort, and distribute mail; operate a postage meter, log postage costs, and ensure the mail is picked up; and arrange for priority mail service.
• Order office supplies; and submit expense claims.
• Perform related duties, as assigned.

Example of Essential Functions When Assigned To:

Records Management

• Process files for storage or destruction based on the Records Retention Schedule.
• Sort and file documents and records, maintaining alphabetical, index, and cross-referencing of files.
• Process requests for retrieval of records and track file movement.
• Check and verify the contents of boxes of files transferred for storage, and input data into the Electronic Document Management System (EDMS).
• Assist the City Clerks office with the records imaging system; including working with the vendor to troubleshoot problems and testing updated imaging software.
• Assist the City Clerks office with reviewing processes, procedures, and forms at the Records Center.
• Prepare documents for scanning by an outside vendor, including removing staples, adding barcodes, and creating logs; perform quality control of scanned documents and upload them into the electronic content management system.
• Work with departments to ensure the content of boxes of records requested for storage is in the acceptable format prior to the transfer for storage.
• Assist departments when they call in with questions regarding which record management form should be used or other related City Clerk form.

QUALIFICATIONS:

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Standard office methods, equipment, and software applications.
• Principles of basic arithmetic.

EDUCATION AND EXPERIENCE:

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education:

High school diploma, G.E.D. or equivalent

Experience:

No experience is required.

Licenses/Certifications/Other Requirements:

Possession of or ability to obtain and maintain a valid California drivers license, or the ability to use alternative transportation methods to perform the essential duties of the position.

WORKING CONDITIONS:

Physical Demands:

Mobility: frequent use of a keyboard; frequent standing, walking, and sitting for long periods of time; occasional climbing, bending and squatting.

Lifting: frequently up to 20 pounds; occasionally up to 40 pounds.

Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.

Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.

Hearing/Talking: frequent hearing and talking, in person and on the phone.

Emotional/Psychological: frequent routine decision-making and concentrating; frequent public and/or coworker contact; occasional working alone.

Environmental: frequent exposure to noise.

WORK ENVIRONMENT:

Work is performed in a typical temperature-controlled office environment, subject to typical office noise.

When assigned to theRecords Management, work is performed in a warehouse. While the offices are temperature-controlled office environments, the work performed at the Records Center Warehouse may be subject to an extremely hot/cold environment.

RevisedOctober, 2025

FLSA:Overtime eligible

The City of Palmdale is noted for its highly skilled workforce, with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family-oriented and culturally enhancing venues, such as the Palmdale Playhouse, DryTown Water Park and Palmdale Amphitheater, make Palmdale "a place to call home." Palmdale is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (SR-14). It encompasses 106.6 square miles and has a population of approximately 165,450. The City is served by several school districts and has a growing retail and commercial base. For more information, visit www.CityOfPalmdaleCA.gov.

BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday.

UNION: The Teamsters Local 986 represents certain positions in the Citys Public Works Maintenance Division and Parks and Recreation Department.

EXECUTIVE EMPLOYEES: Additional benefits apply to the positions of Deputy Director, Director, Deputy City Manager and Assistant City Manager. These are at-will positions and do not serve a probationary period.

EMPLOYMENT INFORMATION

APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application.

RESIDENCE within the City is not required.

AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources.

The benefits listed here apply to full-time positions, not to part-time employees unless described.

A PROBATION PERIOD of one year minimum applies to initial employment with the City.

VACATION, HOLIDAYS AND LEAVE: The City provides 15 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours. Exempt employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours.

SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours. Part-time employees shall accrue one (1) hour of Sick Leave for every 20 hours worked. Total accrued bank sick leave may not exceed 80 hours.

RETIREMENT: The City is a member of the California Public Employees Retirement System (CalPERS). Full-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 7.75% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution.

All other part-time employees are covered under the Public Agency Retirement Services (PARS).

WELLNESS PROGRAM: Employees may be reimbursed up to $500 per fiscal year for qualified wellness expenses.

DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees.

INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employees health insurance.

DEFERRED COMPENSATION: The City offers a Deferred Compensation Plan which enables full-time employees to contribute on a tax deferred basis. The City matches up to $200 per month.

BILINGUAL STIPEND: Eligible employees may receive bilingual pay.

OVERTIME COMPENSATION: Overtime is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular 40-hour work week.

PART-TIME EMPLOYEES: Part-time employees are reviewed for merit salary advancement but are not eligible for any other benefits listed.

MILEAGE PAY: Any employee may be reimbursed for work related mileage at a rate consistent with IRS guidelines when assigned to use their private vehicle on City business.

SOCIAL SECURITY: The City does not participate in Social Security and does not deduct Social Security payments from any employees salary. The City deducts 1.45% of salary for Medicare and makes a 1.45% matching contribution.

• Benefits can change at any time.

01

These supplemental questions are part of the selection process and are considered part of your application. These questions give you the opportunity to fully explain your background and qualifications as they pertain to this position. Only the most qualified applicants as determined by the evaluation of this supplemental application will be invited to participate in the selection process. Your answers to the following supplemental questions are required for your application to be considered complete. Please note: if you do not have experience in a given area, type "none." Please do not write "Refer to my resume/application" as these answers will be considered incomplete and you will not be given credit. I have read and understand this statement.

• Yes
• No

02

Are you currently serving as an elected city or county official? If yes, please explain. If no, type N/A

03

Do you or any members of your immediate family own any interest in any enterprise which does or might do business with the City and/or the Board/Commission?

• Yes
• No

04

Do you or any members of your immediate family own any interest in any real property adjacent to or within the City of Palmdale?

• Yes
• No

05

Do you or any members of your immediate family have any interests or associations which might present a conflict of interest?

• Yes
• No

06

Whats the highest education you have completed?

Required Question

Employer City of Palmdale

Address 38250 Sierra Hwy

2nd Floor

Palmdale, California, 93550

Phone (661) 267-5400

Website https://www.cityofpalmdaleca.gov/290/Job-Opportunities