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Office Assistant

Aspen Technical Staffing

Lexington, KY

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JOB DETAILS
SKILLS
Accounts Payable, Administrative Skills, Analysis Skills, Billing, Budget Management, Business Analysis, Business Plan, Calendar Management, Catering Services, Communication Skills, Conference Management, Consulting, Customer Support/Service, Detail Oriented, Establish Priorities, Event Management, Expense Reports, Expense Tracking, Facilities Management, Financial Reporting, Furniture, High School Diploma, Human Resources, Leadership, Meeting Minutes, Microsoft Excel, Microsoft PowerPoint, Microsoft Visio, Microsoft Word, Multitasking, Office Equipment, Office Management, Onboarding, Operational Expenditure (OPEX), Operational Support, Organizational Skills, Plan Meetings, Power BI, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Project Schedule, Proofreading, Property Maintenance, Property Management, Proposal Development, Purchase Orders, Schedule Development, Service Delivery, Team Player, Technical Recruiting, Time Management, Travel Planning, Writing Skills
LOCATION
Lexington, KY
POSTED
Today
Office Assistant - Contract-to-Hire Opportunity

Location: Lexington, KY.

We are seeking a highly organized and detail-oriented Office Assistant for a contract-to-hire opportunity with our client in Lexington, Kentucky. This role is ideal for a professional who thrives in a fast-paced office environment and enjoys supporting leadership, project teams, and daily office operations. The Office Assistant will play a key role in maintaining efficient office functions while providing high-level administrative and operational support across the organization.

Key Responsibilities
  • Provide administrative support to the office to ensure continuity of daily office functions and operations.
  • Coordinate with leadership to deliver administrative services aligned with business line goals and objectives.
  • Support office operations, facilities coordination, and office support services to maintain organizational efficiency.
  • Provide high-level administrative support to the Office Manager, including managing schedules, appointment requests, and coordinating a high volume of meetings and events.
  • Support leadership teams and office staff with a variety of administrative and operational tasks on a daily basis.
  • Assist Project Managers with proposal development and project-specific tasks including:
    • Issuing Purchase Orders
    • Maintaining project schedules
    • Tracking budgets and financial information
  • Maintain the office reception area, greet visitors, and direct callers appropriately.
  • Plan, coordinate, and facilitate on-site and off-site meetings including:
    • Client meetings
    • Training sessions
    • Stakeholder meetings
    • Office management meetings
  • Coordinate office events and activities, including catering, conference room scheduling, event setup, and teardown.
  • Assist leadership with calendar management, conference calls, expense reports, and meeting coordination.
  • Coordinate travel arrangements and prepare detailed travel itineraries.
  • Prepare professional correspondence including emails, agendas, meeting minutes, reports, and presentations.
  • Gather, compile, verify, proofread, and analyze information for memos, letters, reports, and PowerPoint presentations.
  • Assemble and analyze business plans and financial reports using PowerBI and Excel.
  • Maintain seating and organizational charts in Visio.
  • Monitor and review standard office expenditures to ensure operations remain within budget guidelines.
  • Process office accounts payable invoices.
  • Coordinate overall office appearance including kitchenette upkeep, furniture, equipment, and office supply inventory.
  • Administer office access security including badging and key management.
  • Support management and Human Resources with onboarding and employee separations.
  • Manage incoming and outgoing office correspondence, mail, and packages.
  • Coordinate office maintenance requests with building management.
  • Perform additional duties as assigned while complying with company policies and standards.
Qualifications
  • High School Diploma or GED required.
  • Minimum of 1 year of office or clerical experience.
  • Advanced proficiency in Microsoft Word, Excel, and PowerPoint required.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to work independently while demonstrating accuracy, reliability, and problem-solving abilities.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Professional communication skills with all levels of an organization as well as external clients and vendors.
  • Ability to exercise discretion and maintain confidentiality.
  • Strong prioritization and time management skills.
  • Dependable, punctual, and team-oriented.


Aspen Technical Staffing
CELEBRATING 25 YEARS
~2001-2026~

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, national origin, disability, veteran status, or any other protected characteristic under the law. Assistance with the application process is available upon request.

About the Company

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Aspen Technical Staffing

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