Administrative Skills, Billing, Communication Skills, Computer Skills, Construction, Customer Relations, Data Entry, Data Quality, Detail Oriented, High School Diploma, Logistics, Maintain Compliance, Mathematics, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Policy Development, Presentation/Verbal Skills, Problem Solving Skills, Time Management, Vendor/Supplier Relations, Writing Skills
The Office Assistant will assist the Marine Logistics Coordinator with her daily business tasks by providing one-to-one support. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
ESSENTIAL FUNCTIONS AND DUTIES OF POSITION:
- Organize the office and assist the logistics department in ways that optimize procedures.
- Prepare invoices to customers.
- Sort and distribute communications in a timely manner.
- Create and update records, ensuring accuracy and validity of information.
- Resolve office-related malfunctions and respond to requests or issues.
- Coordinate with other departments to ensure compliance with established policies.
- Maintain trusting relationships with suppliers, customers, and colleagues.
- Strong data input and mathematical skills.
QUALIFICATIONS:
- High school diploma or GED required.
- Previous experience with a Construction Company is preferred.
- Proficient with computers, Word, Excel, and Outlook.
- Demonstrate strong administrative skills with excellent judgment, problem resolution skills, and multitasking ability.
- Must be able to work under deadline demands and in a fast-paced environment.
- Must have strong organizational skills along with excellent verbal and written communication abilities.
- Ability to learn new software.
- Required to have regular attendance and punctuality.
- Ability to communicate with individuals at multiple levels; professional discretion is a must.
An Equal Opportunity Employer seeking candidates without regard to age, race, national origin, gender, disability, veteran status, gender identity, sexual orientation, transgender status, or any other protected status.