Office Assistant

Part-Time Administrative Assistant – Law Office

Schedule:
Mondays, Tuesdays, Wednesdays, alternating Thursdays, and additional hours as needed to cover vacations and office absences.

Position Overview

A well-established law office is seeking a reliable, organized, and professional Administrative Assistant to support daily office operations. This position is ideal for someone who enjoys working in a client-focused environment, can follow established procedures, and takes pride in providing exceptional administrative support.

The successful candidate will be detail-oriented, dependable, and comfortable managing multiple responsibilities while maintaining a high level of professionalism.

Primary Responsibilities

• Answer incoming telephone calls and make appointment reminder calls to clients.
• Schedule appointments and send/receive correspondence.
• Welcome and assist clients visiting the office.
• Prepare for and clean up after in-office, Zoom, telephone appointments, and workshops.
• Open client files and make copies of documents.
• Monitor and maintain office and building supply inventory.
• Coordinate service and repair appointments for office equipment and property.
• Receive and process client payments.
• Prepare and follow up on:
  • Office and client forms and checklists.
  • Client documents related to estate planning, trust funding, disability administration, death administration, real estate, and business matters.
• Record time entries in billing software and assist with preparing client invoices.
• Perform other administrative duties as assigned.

Qualifications

• Strong verbal communication and listening skills.
• Excellent organizational and administrative abilities.
• Ability to plan ahead, prioritize tasks, and seek guidance when needed.
• Comfortable following established procedures and detailed instructions.
• Team-oriented with a willingness to assist coworkers as needed.
• General computer proficiency.
• Strong Microsoft Office skills, including:
  • Word and Outlook (required)
  • Excel and PowerPoint (preferred)
• Professional demeanor and appearance.
• High level of accuracy and attention to detail.

What We're Looking For

The ideal candidate is dependable, organized, client-focused, and able to work effectively in a professional legal environment. Attention to detail, strong follow-through, and the ability to manage administrative processes accurately are essential for success in this role.

Employment Type: Part-Time
Work Location: In Office
Compensation: Based on experience