We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling service calls, ordering part, typing contracts and proposals and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer incoming phone calls
Schedule service calls and maintain a schedule
Communicate with office staff, field technicians and vendors
Write emails, memos, and letters and distribute them appropriately
Contribute to company monthly reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Qualifications
High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and QuickBooks
Highly organized with excellent time management skills and the ability to prioritize projects
Numbers & Facts
Location
Port Jefferson Station, NY
Skills
Administrative Skillsunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Establish Prioritiesunmatched
Fax Machinesunmatched
High School Diplomaunmatched
Intuit Quickbooksunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Office Equipmentunmatched
On Site Supportunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Proposal Writingunmatched
Telephone Skillsunmatched
Time Managementunmatched
Typingunmatched
Writing Skillsunmatched
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