Office Assistant

LHH is actively seeking an Office Assistant for one of our top clients in Potomac! This will be a contract to hire opportunity with our client and will report onsite to their office in Potomac.

Office Services Coordinator

Position Summary

The Office Services Coordinator serves as the first point of contact for clients, visitors, and employees while ensuring the smooth day-to-day operation of the office. This role is responsible for front desk reception, mail and package processing, facilities support, office supply management, document services, and maintaining a professional, organized workplace environment. The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities in a fast-paced setting.

Key Responsibilities

Reception & Client Services

• Greet and assist clients, visitors, and employees in a professional and welcoming manner.

• Serve as the primary front desk contact for office visitors and deliveries.

• Coordinate client and meeting support activities as needed.

Mail, Shipping & Document Management

• Receive, sort, and distribute incoming mail, packages, and deliveries.

• Process and track outgoing mail and shipments, including Federal Express, UPS, certified mail, and courier services.

• Retrieve, log, and distribute incoming faxes and other correspondence.

• Scan and distribute incoming paper documents to staff and clients.

• Upload and organize documents within paperless document management systems.

• Create and maintain client files, ensuring accurate organization and record retention in accordance with firm standards.

• Archive client files and records as required.

Office Operations & Facilities Support

• Maintain inventory levels and coordinate ordering, stocking, and distribution of office, janitorial, and kitchen supplies.

• Monitor and perform basic maintenance of office equipment, including copiers and coffee machines, and coordinate third-party service when necessary.

• Prepare, organize, and maintain conference rooms for meetings and events.

• Assist with general facilities tasks, including light maintenance, dishwasher loading/unloading, and maintaining clean and organized common areas.

• Coordinate with building management and vendors regarding office maintenance needs.

• Oversee the general appearance and upkeep of office and café areas.

Administrative & Employee Support

• Assist with employee access needs, including ID badges and access cards.

• Coordinate parking arrangements and ensure client parking requirements are met.

• Prepare documents for distribution, including copying, collating, binding, and quality review.

• Support workplace hoteling initiatives by securely storing employee files and supplies.

• Order and coordinate catering or lunches for meetings and events.

• Partner with Executive Administrative Assistants to support meetings, client visits, and special projects.

• Perform additional duties and special projects as assigned.

Qualifications

Education

• High School Diploma, GED, or equivalent required.

Experience

• Minimum of one (1) year of experience in office services, facilities support, administrative operations, or a related role required.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Skills & Competencies

• Excellent verbal and written communication skills.

• Professional demeanor with a polished and customer-focused approach to client interactions.

• Strong interpersonal skills with the ability to communicate effectively with diverse audiences.

• Exceptional organizational skills and attention to detail.

• Ability to manage multiple priorities and work independently or collaboratively within a team environment.

• Demonstrated ability to thrive in a deadline-driven, fast-paced workplace.

• Strong problem-solving skills and a proactive approach to office support and facilities management.

Work Environment

• This position is fully onsite and requires work to be performed at one or more office locations.

Pay Details: $21.00 to $25.00 per hour

Search managed by: Kaitlynne Hope

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.