Office Assistant/Receptionist - AEC

Office Assistant/Receptionist

Alexander Early College

Part-time position(approximately 15 hours per week)

The employee will oversee the school entrance in the morning and assist the students and staff

Requirements

• Associate degree or equivalent and related experience in office administration preferred
• Strong computer skills
• Strong communication and organization skills
• Ability to troubleshoot problems

Duties and Responsibilities

• Answer phone calls, distribute mail, make copies, create bulletin boards, and other office-related tasks
• Oversee and monitor the school entrance area
• Operate a variety of office equipment
• Perform other related work as required by the immediate supervisor

Essential Job Functions

• Communicate in a positive manner, both effectively and efficiently in a variety of technical or professional languages
• Answer incoming phone calls
• Record and deliver information and follow oral and written instructions
• Communicate via phone, text, and computer
• Maintain confidentiality at all times
• Maintain school entrance areas to ensure school safety protocols are followed

Knowledge, Skills and Abilities

• Ability to remain calm under trying and/or emergency circumstances
• Ability to follow oral and written directions
• Ability to be flexible and adaptable in a variety of situations
• Ability to read and prepare a variety of correspondence, reports, forms, statements, etc. using prescribed formats and correct use of grammar, spelling and punctuation
• Ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw conclusions
• Knowledge of office practices and procedures
• Ability to type accurately at a moderate rate of speed
• Ability to work independently with little guidance
• Ability to prioritize, perform multiple tasks and work with frequent interruptions

Physical Requirements

• Be able to move safely in an office environment
• Be able to lift and/or move up to 20 pounds
• Be able to talk and hear ideas by means of spoken word

The preceding job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of an employee in this job.