Office Assistant

Announcement

Details

Open Date 08/11/2026 Requisition Number PRN17346N Job Title Office Assistant Working Title UU Student Office Assistant Career Progression Track B Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? No Standard Hours per Week 12-20 Full Time or Part Time? Part Time Shift Day Work Schedule Summary

Shifts will be primarily M-F between 8:00a - 5:00p, with an occassional evening or weekend shift with advance notice.

Is this a work study job? No VP Area Academic Affairs Department 02506 - Region C Advising Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 15.00 Close Date 11/11/2026 Priority Review Date (Note - Posting may close at any time) Job Summary

THIS IS A PART-TIME, NON-BENEFITED POSITION OPEN TO MATRICULATED, FULL-TIME UNIVERSITY OF UTAH STUDENTS.

Undergraduate Studies is committed to creating opportunities to create meaningful impacts through transformative undergraduate experiences. To assist undergraduate students in building professional skills and knowledge, we are hiring part-time Student Office Assistants to greet and assist visitors in person or over the telephone and provide general office support to academic advising and career coaching offices. We are looking forward to working with people who have the following personal attributes: initiative, maturity, approachability, dependability, flexibility, friendliness, ability to work well with others and strong communication skills.

Responsibilities

• Receives, greets and directs visitors to appropriate person or office.
• Answers telephones, providing assistance and directing students and guests to the correct person or office.
• Available to work in person a minimum of 12 and a maximum of 20 in-person hours per week.
• Ability to keep confidential information.
• Helps students to schedule appointments and arranges for meetings, as needed. Direct students to appropriate resources.
• Work closely with and assist academic advisors or career coaches in their assignments.
• Assists with general office needs, including word processing, data entry and internet searches.
• Report any issues within the departmental space; arranges for service calls as needed.
• Be willing to expand this role and take on new responsibilities as needed.

Minimum Qualifications Preferences

• A current University of Utah undergraduate student with familiarity with University of Utah policies, procedures and systems.
• Strong work ethic, with excellent writing and creative problems-solving skills.
• Be able to relay complex information to a variety of people while maintaining excellent customer service.
• Sound judgment in handling sensitive and confidential student information.
• Able to work both independently and part of a team and able to maintain positive and collaborative working relationships with colleagues at all levels of the University.
• Experience with Microsoft Office.

Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Are you currently enrolled as an undergraduate student at the University of Utah?
• Yes
• No

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter