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Office Assistant

Cincinnati Thermal Spray
  • Springfield, Missouri
    30+ days ago

    Job Description

    SUMMARY:
    The Office Assistant supports daily front-office and production administration for a busy machine shop. This role processes sales orders, maintains documentation across BTS/Precision/Kanban systems, coordinates purchasing, assists with shipping (domestic & international), and keeps inventory records synchronized. The ideal candidate will have 3-5 years office experience, is detail-oriented, reliable, and comfortable working with ERP/MRP tools in a manufacturing environment.

    ESSENTIAL DUTIES & RESPONSIBILITIES:
    • Enter and manage sales orders, verify customer details, and update production schedules.
    • Prepare and maintain work orders, routers, and associated documentation.
    • Coordinate with production and shipping to ensure accurate order tracking and timely delivery.
    • Create and manage purchase orders for raw materials and non-inventory items.
    • Support Accounts Receivable by monitoring collections and preparing reports.
    • Handle invoicing, scanning, and electronic recordkeeping in various systems.
    • Maintain office and shop essentials inventory.
    • Assist with domestic and international shipping paperwork and coordination.
    • Performs other duties as assigned.

    QUALIFICATIONS:
    • Flexibility and the ability to prioritize new tasks as they come in.
    • Attention to detail and accuracy
    • Time management and excellent communication skills.
    • High School diploma or GED
    • US Person pursuant to ITAR / EAR
    • Good mathematical skills

    Numbers & Facts

    LocationSpringfield, Missouri
    Websitehttps://www.cts-inc.net/about-cts/careers/

    Skills

    • Accounts Receivableunmatched
    • Administrative Skillsunmatched
    • Billingunmatched
    • Communication Skillsunmatched
    • Credit and Collectionsunmatched
    • Detail Orientedunmatched
    • Documentationunmatched
    • ERP (Enterprise Resource Planning)unmatched
    • Establish Prioritiesunmatched
    • High School Diplomaunmatched
    • Inventory Reportsunmatched
    • Kanbanunmatched
    • Machiningunmatched
    • Manufacturingunmatched
    • Materials Requirements Planning (MRP)unmatched
    • Mathematicsunmatched
    • Network Routersunmatched
    • Order Managementunmatched
    • Production Scheduleunmatched
    • Purchase Ordersunmatched
    • Purchasing/Procurementunmatched
    • Record Keepingunmatched
    • Reporting Skillsunmatched
    • Salesunmatched
    • Sales Managementunmatched
    • Shipping Documentsunmatched
    • Shipping/Receivingunmatched
    • Time Managementunmatched

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