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Office Associate II - Floater

State of Maine

Portland, Maine

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JOB DETAILS
SALARY
$17.73–$25.53
SKILLS
Administrative Skills, Customer Support/Service, Department of Health and Human Services, Employee Retention, Facilities Management, Healthcare Providers, Hospital, Identify Issues, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Office Equipment, Psychiatry and Mental Health, Public Health, Purchasing/Procurement, State Government, Technical Support
LOCATION
Portland, Maine
POSTED
30+ days ago
If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
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Department of Health and Human Services (DHHS)

Opening Date: April 15, 2026

Closing Date: April 29, 2026

Job Class Code: 6542

Grade: 13

Salary: $17.73 - $25.53 per hour*

*This is inclusive of 2.5% recruitment & Retention stipend

Position Number: 02000-1403

Location: Portland

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Core Responsibilities:

This position provides administrative support by performing complex, varied tasks. Responsibilities include, but are not limited to:
  • Troubleshooting equipment and advising others requesting technical assistance;
  • Assessing the facility, determining conditions, detecting problems, and correcting and/or contacting the appropriate entity to take action, as authorized;
  • Processing outgoing and incoming mail daily;
  • Inventorying, procuring and restocking office supplies and equipment;
  • Acting as the back-up for receptionist(s);
  • Other tasks, as assigned, within the job classification.

Minimum Qualifications:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

The background of well-qualified candidate will demonstrate experience in the following areas:
  • Skilled in the use of standard workplace equipment and applications (MS Word, EXCEL, Outlook, SharePoint, etc.).
  • Prior experience performing a broad range of administrative duties.
  • Prior experience working with customer service which involves direct face-to-face contact with clients.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.

District Operations is a statewide unit within the DHHS Division of Facilities Management that coordinates facilities operations, performs diverse administrative functions and provides clerical support services to the Department. This recruitment is being conducted for a current vacancy located in Portland. This position will occasionally provide coverage to the Biddeford and Sanford District Offices.

Application Information:

For questions about this position, please contact Andrea Ray, Business Manager at 207-822-2144, or by email at email at andrea.ray@maine.gov

Please submit all documents or files in PDF or Word format.

To request a paper application, please contact Mandy.Hernandez@Maine.gov

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

  • Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

About the Company

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State of Maine

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