Office Associate II Supervisor - Anticipated Vacancy

State of Maine

Augusta, Maine

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JOB DETAILS

SALARY

$18.73–$26.98 Per Hour

SKILLS

Administrative Skills, Billing, Bond Market, Centralized Operations/Management, Conservation, Detail Oriented, Establish Priorities, Financial Systems, Fleet Management, Legal, Natural Resources, Operational Improvement, Operations Planning, Problem Solving Skills, Reimbursement, Solar Power, Solar Power Generation, State Government, Systems Maintenance, Time Management, Travel Planning, Vehicle Fleets, Work From Home

LOCATION

Augusta, Maine

POSTED

5 days ago

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
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DEPARTMENT OF ENVIRONMENTAL PROTECTION

OFFICE ASSOCIATE II SUPERVISOR

-ANTICIPATED VACANCY-

Opening Date: April 29, 2026

Closing Date: End of day May 18, 2026

Location: Augusta

Position Number: 08330-1560

Position Type: Full Time

Class Code: 6543

Grade: 15 (Administrative)

Salary: $18.73 - $26.98 Per Hour*

*(This includes a 2.5% Salary Adjustment). This is the earning potential over the course of nine steps. New hires will generally start at Step 1. Annual step increases are based on performance reviews and financial authorization.

Interested candidates will need to complete and submit an online Direct Hire Application, along with a Cover Letter, and a detailed Resume.

BRIEF JOB DESCRIPTION: This position oversees all clerical and administrative support for the Bureau of Land Resources, including but not limited to: formatting and issuing permit orders; preparing and maintaining templates and documents; managing the records filing system; assembling court records on appeal cases; making travel arrangements for staff; making minor purchases; coordinating timely payment of invoices; ordering new vehicles through Central Fleet Management; and assisting staff with various other needs. This position also provides substantial administrative support for the Department's in-lieu fee program (the Maine Natural Resource Conservation Program) and maintains a tracking system for financial assurance instruments provided to the Department pursuant to the Solar Energy Development Decommissioning Law. The Office Associate II Supervisor position needs to be motivated, dedicated, flexible, detailed-oriented, and possess demonstrated ability to work under tight deadlines. Must be available to work from the Augusta office full-time, though remote work may occur with supervisor approval. This position supervises one (1) Office Associate II in Augusta.

REPRESENTATIVE TASKS:

Ensure permit orders are formatted and sent to applicants/permittees in a timely manner.
Update permit order templates and other documents as directed by management.
Oversee delivery and filing of Bureau files in the file room; retrieve files at the request of staff; send files to State Archives; and retrieve files from State Archives.
Register staff for professional development opportunities, complete out-of-state travel forms, and support staff in filling out expense reimbursement forms.
Pay invoices as directed by management.
Complete vehicle request forms and coordinate delivery by Central Fleet Management.
Complete in-lieu fee worksheets and ensure delivery of fees to the program administrator.
Update the Department's database of solar energy decommissioning bonds and communicate with solar operators to ensure accurate records.
Supervise one (1) Office Associate II.

For more information, please contact Rob Wood, (207) 855-8361 or robert.wood@maine.gov

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

Preference will be given to candidates with the following:

Knowledge of supervisory principles, methods, and techniques.
Ability to instruct others and plan, prioritize, and assign work.
Ability to initiate, coordinate, implement, and evaluate administrative activities.
Ability to work with timelines and schedules.
Ability to accomplish the quality/quantity of work within set expectations.
Ability to effectively resolve problems.
Ability to develop and recommend operational improvements.

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to

About the Company

State of Maine

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