Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Detail Oriented, Document Management, Establish Priorities, High School Diploma, Lift/Move 25 Pounds, Mail Processing, Microsoft Office, Multitasking, Organizational Skills, Property Management, Schedule Development, Systems Maintenance, Telephone Skills, Time Management, Training/Teaching
- Competitive salary
- Employee discounts
- Opportunity for advancement
- Training & development
Family-owned mobile home community is seeking a dedicated and organized Office Associate to join our team. This role is essential in ensuring smooth office operations and providing excellent customer service.
Key Responsibilities:
- Answer phone calls professionally, take messages, and assist with inquiries.
- Manage appointment scheduling and maintain an organized calendar.
- Keep the reception area clean and welcoming for guests
- Receive and sort incoming mail, and documents, ensuring timely processing.
- File documents alphabetically and chronologically according to established systems.
- Maintain accurate recordkeeping, updating files with new information regularly.
- Scan documents and upload them to digital databases for easy access.
- Download, scan and save proprietary statements, invoices and documents as needed
Required Skills:
- Excellent organizational skills to manage a high volume of paperwork and maintain structured filing systems.
- Attention to detail to ensure accuracy in filing documents and recording information.
- Strong communication skills for effective interaction with visitors, staff, and phone callers.
- Proficiency in Microsoft Office Suites and ability to learn office protocols and procedures for document management and email.
- Professional demeanor, presenting a positive and welcoming image to clients and guests.
Qualifications:
- High school diploma or equivalent; additional certification in office administration is a plus.
- 3-5 yrs experience in customer service and office administration
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Must be able to lift and move 25lbs
What We Offer:
- Competitive salary
- Opportunities for growth and advancement within the company
- A supportive and friendly work environment
EOE
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Land & Mortgage Of South Carolina